Precinct Manager

Department: Event Operations

Reports to: Head of Events Operations

Role Introduction

The Precinct Manager will actively lead the planning and execution of all events, functions and operating activities taking place within the public open spaces at Kai Tak Sports Park. As part of the Event Operations team and reporting to the Head of Event Operations South you will work closely with other KTSPL departments, stakeholders (internal and external), hirers and community users to manage both event and non-event day operations of the public open spaces.

Key Responsibilities

• To plan, organize, and support events taking place within the public open spaces at Kai Tak Sports Park.
• To review and implement all policies, procedures, hirings agreements to ensure effective management of public open spaces.
• Actively report, participate and contribute to workplace health and safety.
• Communicate with all stakeholders, hirers, community user groups to ensure events and activities are planned and delivered efficiently and effectively.
• Work closely with venue hirers to plan and deliver successful events and activities.
• Respond to venue, event and operating enquiries as needed.
• Prepare event related budgets for public open spaces events and activities.
• In collaboration with other KTSPL departments plan and prepare precinct activations that support the events that are taking placed within the Kai Tak Stadium, Indoors Sports Centre and Youth Sports Ground.
• Work closely with the Assets and Facilities and Landscape department to schedule appropriate maintenance and works.
• Develop detailed temporary overlay plans and event orders for works, events and activities taking place within public open spaces.
• Supervise the installation of temporary infrastructure, signage and equipment needed within public open spaces.
• Coordinate and supervise staffing as required, including providing briefings, producing documentation and preparing staff deployments.
• Assist in the development, review and implementation of risk assessments and emergency management obligations.
• Support KTSPL deliver community orientated initiatives.
• To implement venue rules, regulations, policies, and procedures, and develop standard operating procedures for the Event Services team and monitors their compliance.
• Prepare accurate reports of monthly event activities and utilisation.
• Perform other duties or special projects as required.

Requirements

• Bachelors degree or above.
• More than 5 years working in venue management, event management or sports and leisure industry.
• A collaborator with strong interpersonal and communication skills, excellent leadership skills, good logical thinking, strong problem-solving and negotiations skills.
• Well-organized, meticulous, able to work to strict deadlines with the ability to priorities a range of tasks.
• English and Chinese speaking.
• Proficient user of Microsoft Word, Excel, and PowerPoint.
• Preferred Qualifications/Experience:
• • Qualification relevant to the industry (e.g. Diploma in venue and event management).
  • Experience working with Ungerboeck (EMS) and Auto Cad.
  • Insight into developing and reporting on key performance outcomes and metrics.
  • Demonstrated experience in dealing with community user groups, customers and tenants.
  • A technical understanding of temporary overlay (e.g. power, utilities, audio visual).
  • First Aid certification.

Personal & Application Information

We are an equal opportunity employer. Data collected will be treated in strict confidence and used for recruitment purpose only. Applicants who are not invited for interviews within 8 weeks may consider their applications unsuccessful.