Job Openings
Administrator - Assets & Facilities
About the job Administrator - Assets & Facilities
Department : Assets & Facilities
Reports to : General Manager
Role Introduction
Providing essential assistance to A&F Team by handling administrative tasks, organising schedules and ensuring smooth running of daily office administration and communication between different departments.
Key Responsibilities:
- Provide secretarial and general administrative support to the General Manager and the Assets & Facilities Team, including organizing schedules, arranging meetings, maintaining physical/electronic filings, data input, booking facilities and other logistics
- Prepare timely and accurate operation reports and upkeep the asset inventory and budgetary control record; edit and prepare electronic documents & handle data entry
- Handle any ad-hoc requests from section heads and managers
- Provide procurement and finance administrative support, including raising Purchase Requisitions, following up on Purchase Order opening/closing status, maintaining procurement & financial records, preparing Goods Received Notes, arranging payment etc.
- Support staff on-boarding / off-boarding processes and other HR related matters for the team
- Coordinate various administrative processes for the team(s)
- Organize and coordinate meetings with internal and external parties
- Ensure smooth running of daily office administration
Requirements:
- HKCEE / HKDSE with formal secretarial training or equivalent qualification
- Minimum 3 years of secretarial/ administration experience. Working experience in facility or property management will be considered an advantage
- Strong planning and organizing skills and attentive to details
- Ability to work independently and a good team player
- Fluent in both written and spoken English and Chinese
- Proficiency in MS Office (Word, Excel, PowerPoint and Chinese Word Processing)
- Knowledge of facility or property management practices and business ethics is preferred
Full-time
Personal & Application Information
We are an equal opportunity employer. Data collected will be treated in strict confidence and used for recruitment purpose only. Applicants who are not invited for interviews within 8 weeks may consider their applications.