Coordinator - Procurement

Department : Finance

Reports to : Manager - Procurement

Role Introduction

The Coordinator - Procurement will support the Manager - Procurement in assisting the sourcing, managing supplier relationships, ensuring compliance, inputting order data, tracking shipments, identifying cost savings and adherence to ASM Global compliance requirements.

Key Responsibilities

• Assist the Manager - Procurement with all stages of the procurement process and work cross-functionally with all internal and external teams.

• Prepare and draft purchase orders and upload corresponding data into the system (Oracle ERP and SwiftPOS).

• Maintain and support the regular data update in the system (Oracle ERP and SwiftPOS).

• Managed by and working with the Manager - Procurement to maintain contract files, track contract expiry dates, and proactively notify stakeholders about upcoming contract renewals or re-bidding.

• Develop and implement new procurement and sourcing strategies, aligning with industry news and best practices.

• Maintain a strong working relationship with stakeholders, ensuring adherence to ASM Global's procurement protocols and procedures.

• Oversee the timely management and execution of orders, ensuring that status updates and order deliveries are communicated to the appropriate point of contact.

• Support with the development of strategies to select the best products and services for KTSPL.

• Ensure accurate and timely documentation of procurement processes and transactions.

• Provide assistance and support to the Manager - Procurement and the Operations of KTSP, in relevant duties and ad hoc projects, as required.

Requirements

• Diploma holder or above.

• Supply Chain, Procurement, Data Input Experience preferred.

• 2 years or above of relevant experience in sizable organisation, knowledge base of Assets and Facilities, Hospitality / Hotel, Catering Industry with exposure to procurement processes are an advantage.

• Experience with internal and external written and verbal communication.

• Knowledge of computerized procurement system (Oracle ERP and SwiftPOS) will be an advantage.

• Familiar with MS Word, Excel and Chinese Word Processing.

• Proactive and able to work under pressure.

• Be cooperative and willing to assist as required.

• Independent, self-motivated, committed and a good team player.

• Good command of spoken and written Chinese and English, including Putonghua.

Full-time

Personal & Application Information

We are an equal opportunity employer. Data collected will be treated in strict confidence and used for recruitment purpose only.