Accounts Payable (AP) Analyst & Office Coordinator

OUR CLIENT

Our client is seeking an Accounts Payable (AP) Analyst & Office Coordinator to join our dynamic team in Barcelona. In this dual-role position, you will be responsible for managing the accounts payable process and overseeing office management duties. Reporting to the Head of Finance, HR & Digital Transformation, you will facilitate smooth finance and office operations, contributing to the overall efficiency and success of our creative event setups and campaigns.

Our client is a leading company in the events sector. Their vision is to deep touch hearts and minds of attendees and guests of live event experiences that we create for our clients. By making event experiences memorable and meaningful, we deliver transformative high-end value to brands and organizations.

We value ♥️

• Client & Audience Centric: We mirror our client to adapt to their needs with outstanding service level attitude.
• Professional & Reliable: We manage events with hawkeyed precision and “The show must go on” mentality.
• Memorable & Meaningful: We create experiences that touch hearts, create excitement and meaningful memories that last.
• Authentic & Honest: Transparency and genuineness is the foundation of our culture
• Human-Centered Values: When we prioritize every detail of our events, we also prioritize the experience and well-being of our employees.

Accounts Payable Analyst Responsibilities:

• Receive and book supplier invoices
• Manage and reconcile supplier accounts
• Support and/or lead project purchasing cycles
• Prepare payment proposals
• Identify process improvement opportunities

Office Coordinator Responsibilities:

• Supervise facility suppliers and maintenance
• Manage office supplies and inventory
• Ensure the office environment is clean, organized, and well-maintained
• Coordinate with external vendors for office-related services
• Organize company events and meetings
• Handle office communications and correspondence
• Provide administrative support to the team as needed

Education and Experience:

• Bachelor's degree in Business or equivalent experience.
• At least 2 years of experience in accounting roles.

Skills and Competencies:

• Accounting Knowledge: Understanding of accounting principles and practices.
• ERP Systems: Familiarity with ERP functionalities and system integrations.
• Excel Proficiency: Proficiency in Microsoft Excel for data analysis and reporting.
• Supplier Management: Ability to manage supplier accounts and ensure timely payments.
• Organizational Skills: Efficient management of multiple tasks and priorities.
• Problem Solving: Effective issue identification, analysis, and resolution.
• Team Collaboration: Ability to work well within a team and contribute to collective goals.

Working Conditions:

• The job requires 3-4 days of presence in our offices in Barcelona.
• Flexible work-from-home and work-from-anywhere policy after the initiation period.

Salary and Benefits:

• Full-time indefinite contract.
• Salary 25-28k€/year.
• Sanitas health insurance after trial period.
• All benefits associated with our Great Place to Work (GPTW) certification.