Remote Office Assistant / Typing

Under general supervision, serves as a receptionist, answering telephone and transferring calls, retrieving messages from local office general voice mail box and distributing to staff. Opens, sorts, and distributes incoming mail including correspondences from customers and applicants, drop box items, faxes, and Springfield mailing of reports. Keyboards and prepares a variety of routine forms, travel vouchers, customer forms, form letters, cards, and records. Serves as timekeeper, prepares, and maintains time and attendance records and reports. Issues new or replacement LINK cards to customers and updates log of issued and voided card numbers. Organizes and updates inventory for files or forms, reports, supplies, brochures, and records.

Job Responsibilities

• Serves as receptionist, answers telephone and transfers call, retrieves messages from local office general voice mail box and distributes to staff.
• Opens, sorts, and distributes incoming mail.
• Keyboards and prepares a variety of routine forms, travel vouchers, customer forms, form letters, cards, and records.
• Serves as timekeeper, prepares, and maintains time and attendance records and reports.
• Issues new or replacement LINK cards to customers.
• Maintains files or forms, reports, supplies, brochures, and records.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill, and mental development equivalent to completion of high school.
• Requires one (1) year of related office experience.
• Requires ability to keyboard at 35 wpm.

Work Hours: Monday - Friday, 8:30AM - 5:00PM
Work Location: 1107 W Deyoung St Marion, IL 62959-4403

Family and Community Services

Region 5

Clerical
Agency Contact: Ellen.Reeves2@Illinois.gov

Job Family: Clerical and Administrative Support; Social Services