Executive Assistant

Position Summary:

Plans, organizes and develops budget and interim reporting, coordinates and preparation, management and analysis work. Responsible for and/or supervises and monitors all activities. Works closely with the Superintendent to provide budgetary data and as such, is a confidential employee. Duties may include, but are not limited to the following, as directed by the Superintendent.



Key Responsibility Areas (KRAs):

• The CEO Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the CEO.
• Serves as a liaison to the board of directors and senior management teams; organizes and coordinates executive weekly cadence & reviews; and Strictly Confidential and for internal circulation only oversees special projects.
• Must be creative and enjoy working within a small (100 people), entrepreneurial environment that is value-driven, results-driven and team oriented.
• The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.
• The CEO Assistant will have the ability to work independently on projects/initiatives pertaining to CEOs role/KRA, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.
• Completes a broad variety of administrative tasks for the CEO including managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed plans, itineraries, and agendas; and compiling documents for meetings.
• Plans, coordinates, and ensures the CEO's schedule is followed and respected. Provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to the CEO's time and office.
• Communicates directly, and on behalf of the CEO, with Board members, executive & management teams, and others, on matters related to the CEO's initiatives.
• Researches, prioritizes and follows up on incoming issues and concerns addressed to the CEO including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
• Follow up and tracks of reports to be received by CEO from management staff.
• Provides a bridge for smooth communication between the CEO's office and internal departments.
• Demonstrating leadership to maintain credibility, trust and support with senior management staff.
• Works closely and effectively with the CEO to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately.
• Acts as a "barometer," having a sense for the issues taking place in the corporate environment across geographies, levels and keeping the CEO updated.
• Prioritizes conflicting needs; handles matters expeditiously, and proactively, and follows through on projects to successful completion, often with deadline pressures.
• Matches and keeps with pace with the CEO in terms of work schedules and be flexible to adapt to nonstandard work hours

Qualifications:

• Bachelor's degree.
• 1-2 years of progressive experience
• Presentable, Communication skills
• Ability to work in fast moving environment.
• Should be confident and a fast learner