Accounts Receivables-MYOB (Dayshift, Onsite)

About Shore360:

Shore360 is a 100% Australian-owned BP firm based in the Philippines, providing customized staffing and administrative support for international companies, handling recruitment, HR, IT, and office facilities so clients can focus on core business, offering transparent pricing, dedicated teams, and flexible setups. 

About Norm Engineering

Norm Engineering has been operating for over 41 years and specialises in the manufacturing of high-quality earthmoving attachments. With a strong commitment to quality and innovation, Norm Engineering provides solutions to customers across the earthmoving, mining, construction, landscaping, council and agricultural industries.

An exciting opportunity is available for an Accounts Administrator to join our growing team. This is a permanent, full-time position with an immediate start available.

Position Overview

The Accounts Administrator will provide day-to-day administrative and accounting support to the internal Accountant and Accounts team. The role will have a strong focus on Accounts Receivable, Accounts Payable, invoicing, reconciliations, data entry, stock administration and general office support.

The successful candidate will work closely with various departments and branches across the business, ensuring financial records, invoices, payments, stock registers and administrative processes are maintained accurately and efficiently.

Key Responsibilities

Accounts Receivable

• Prepare and process customer invoices and invoicing documentation.
• Respond to and assist with customer invoice enquiries.
• Conduct regular invoice audits and identify discrepancies or outstanding items.
• Complete mid-month and end-of-month invoice audits.
• Manage debt collection and follow up outstanding customer accounts.
• Generate and distribute monthly customer statements.
• Process credit applications and trade reference checks.
• Maintain accurate customer account and MYOB records.
• Process warranty and no-charge invoices and monitor items requiring return.
• Maintain sold information and related records in SharePoint.
• Update relevant order and customer statuses.
• Assist with returns, consignment and outstanding order registers.
• Maintain accurate stock information, including items received and dispatched.
• Maintain consignment stock registers and liaise with customers regarding consignment stock.
• Assist with price book data entry and updates in MYOB.
• Assist with COGS and purchasing data entry.

Accounts Payable

• Record and process supplier bills and invoices accurately.
• Assist with processing invoices for Brisbane, Melbourne, Sydney and New Zealand operations.
• Manage daily bank files and outgoing payments.
• Reconcile company credit cards and petty cash.
• Assist with managing scheduled seven-day supplier payments.
• Maintain purchasing and invoice records through SharePoint.
• Perform data entry for supplier invoices and purchasing documentation.
• Assist with NZ supplier data entry and related accounting records.
• Support the Accounts Payable function during busy periods and staff absences.

Banking & Reconciliation

• Process daily incoming and outgoing bank files.
• Assist with merchant settlement processing.
• Reconcile credit card transactions across relevant company accounts.
• Complete monthly petty cash reconciliations.
• Investigate and resolve discrepancies where required.
• Ensure banking records are accurate and up to date.

MYOB & Financial Administration

• Maintain accurate MYOB records, including customer and supplier card files, invoices and orders.
• Enter and maintain financial data accurately and within required timeframes.
• Assist with general Accounts Receivable and Accounts Payable bookkeeping.
• Assist with payroll data entry and provide backup support when required.
• Assist with annual price book releases and pricing structure updates.
• Maintain appropriate financial documentation and filing systems.
• Assist with internal audits of financial processes and registers.

Stock & Operational Administration

• Assist with maintaining branch stock registers and stock lists.
• Monitor items received, dispatched, returned and held for outstanding orders.
• Maintain Melbourne stock records and other relevant branch registers.
• Maintain consignment stock records and conduct regular customer follow-ups.
• Assist with returns and warranty registers.
• Update operational systems and records as required.
• Support business improvement initiatives and process improvements.

General Administration & Team Support

• Maintain employee attendance records and assist with payroll-related data entry.
• Manage annual leave forms and maintain relevant employee files.
• Maintain the general filing system and ensure correspondence is properly recorded.
• Provide administrative support to the Melbourne, Sydney and international branches.
• Liaise with the Workshop Foreman, Technical Support Officer, Engineering team, General Manager, Directors, Office Manager and other key employees to ensure information and issues are communicated accurately.
• Establish and maintain positive working relationships across the business.
• Provide general administrative and clerical support to the Accounts team.
• Provide backup support for other departments and positions during staff absences.
• Take the opportunity to learn other areas of the business and provide cross-functional support when required.

Skills & Experience

The successful candidate will demonstrate:

• Previous experience in accounts administration, Accounts Receivable, Accounts Payable or general bookkeeping.
• Experience using MYOB or a similar accounting system.
• Strong attention to detail and accuracy when handling financial information.
• Good understanding of invoicing, reconciliations and financial data entry.
• Strong organisational and time management skills.
• Intermediate computer skills, including Microsoft Office.
• Strong analytical and problem-solving abilities.
• Good decision-making skills and the ability to investigate discrepancies.
• Effective verbal and written communication skills.
• Ability to read, understand and interpret manuals, procedures and documentation.
• Ability to manage multiple tasks and priorities in a fast-paced environment.
• Willingness to learn new processes and support different areas of the business.

Personal Attributes

We are looking for someone who is:

• Honest and trustworthy.
• Reliable and accountable.
• Respectful and professional.
• Flexible and adaptable.
• Detail-oriented and organised.
• A strong team player.
• Comfortable working in a fast-paced environment.
• Energetic and willing to take on a variety of tasks.
• Proactive in identifying issues and finding practical solutions.
• Willing to learn and take on new responsibilities.

ShoreXtra Perks

• Attendance Bonus –Get a chance to win ₱5,000 every pay run through a perfect attendance incentive draw.
• Fixed Weekends Off – Enjoy a guaranteed work-life balance with Saturdays and Sundays off
• Join our Social Passion Clubs to connect with like-minded peers and bring your whole self to work every day
• Photography Club, Dance Club, Fitness Club, Book Club, Music Club
• Engaging Monthly Events – Experience a vibrant culture with regular team activities and celebrations with amazing prizes and rewards
• Bronze Referral Incentives – Get rewarded for bringing top talent to the team via our referral program.
• Statutory Benefits: Maternity, Paternity, and Solo Parent Leaves, Magna Carta for Women, OT, and Premium Pays

Work Set Up:

• Onsite
• Monday - Friday, 6:00AM - 3:00PM