HR Administrator (Assistant)

Job Summary:

We are seeking a motivated and detail-oriented Junior HR, Payroll, and Basic Accounting Specialist to join our team. The successful candidate will be responsible for supporting HR functions, managing payroll processes, and assisting with basic accounting tasks. The ideal candidate will have a minimum of 3 years of experience in HR and payroll, be computer literate, and possess a basic understanding of accounting principles. Experience with payroll systems is advantageous.

Key Responsibilities:

Human Resources:

• Maintain accurate and up-to-date employee records.
• Support the onboarding and offboarding processes for employees.
• Address employee inquiries regarding HR policies, procedures, and benefits.

Payroll:

• Process payroll accurately and on time for all employees.
• Ensure compliance with federal, state, and local payroll regulations.
• Maintain and update payroll records, including timekeeping and attendance.
• Prepare and distribute payroll reports.
• Address and resolve payroll discrepancies and issues promptly.

Accounting:

• Perform basic accounting tasks such as data entry, accounts payable, and accounts receivable.
• Maintain accurate financial records and documentation.
• Assist in the preparation of financial reports and statements.
• Support month-end and year-end closing processes.
• Collaborate with the accounting team to ensure accuracy and compliance with financial regulations.

Qualifications:

• Education: Bachelors degree in Human Resources, Accounting, Business Administration, or a related field preferred, but not essential 
• Experience: Minimum of 3 years of experience in HR, payroll, and basic accounting.
• Technical Skills:
  • Computer literate with proficiency in Microsoft Office Suite, particularly Excel.
  • Experience with payroll systems (e.g., ADP, Paychex) is advantageous.
  • Basic knowledge of accounting software (e.g., QuickBooks, SAP).
• Knowledge:
  • Understanding of HR practices, payroll processing, and basic accounting principles.
  • Familiarity with employment laws and regulations.
• Skills:
  • Strong organizational and time management skills.
  • Excellent attention to detail and accuracy.
  • Good communication and interpersonal skills.
  • Ability to handle confidential information with discretion.

Preferred Qualifications:

• Certification in HR  or Accounting 
• Experience in a similar industry or company size.

Working Conditions:

• Standard office environment with occasional remote work opportunities.
• Full-time position, Monday to Friday, with occasional extended hours during peak periods.

Note: This job specification is intended to provide a general overview of the position and does not encompass all responsibilities and tasks that may be assigned.