Receptionist / Administrator

Job Summary: We are seeking a highly organized and versatile individual to join our team as an Administrative and Receptionist Coordinator. This role will play a crucial part in ensuring the smooth operation of our office by managing administrative tasks and providing excellent receptionist services.

Responsibilities:

1. Receptionist Duties:
   • Greet and welcome visitors in a professional and friendly manner.
   • Answer and direct incoming calls with a positive and helpful attitude.
   • Manage the reception area, keeping it clean and organized.
   • Handle inquiries and provide accurate information about the company and its services.
   • Coordinate incoming and outgoing mail and packages.
2. Administrative Support:
   • Perform general clerical duties, including photocopying, scanning, and filing.
   • Manage and schedule appointments, meetings, and conference rooms.
   • Assist in coordinating office events and activities.
   • Maintain and order office supplies, ensuring adequate stock levels.
   • Handle basic financial tasks, such as processing invoices and expense reports.
3. Communication and Coordination:
   • Act as a liaison between different departments and team members.
   • Communicate effectively with internal and external stakeholders.
   • Assist in drafting and proofreading documents, emails, and reports.
4. Technology Proficiency:
   • Utilize office software, such as word processing, spreadsheets, and email (Ms Excel - data capturing etc) 
   • Learn and operate office equipment, including phone systems and printers.

Qualifications:

• Proven experience in administrative and receptionist roles.
• Excellent communication and interpersonal skills.
• Strong organizational abilities with keen attention to detail.
• Proficient in Microsoft Office Suite and basic office technology.
• Ability to multitask and prioritize tasks effectively.
• Professional demeanor and customer-focused attitude.
• Problem-solving skills and ability to work independently.

Education: A high school diploma is required. Additional qualifications or certifications in office administration would be a plus.

Working Conditions: This role involves working in a standard office environment with regular business hours. Occasional flexibility may be required for special events or projects.

If you are a proactive and adaptable individual with a passion for providing exceptional administrative and receptionist support, we encourage you to apply and become a valuable part of our team.