Office Manager/Financial Controller

Jobbex, a company that empowers people & organizations by matching great talents to great projects, is looking for the next role of Office Manager/ Financial Controller. This pivotal position will be responsible for ensuring the smooth and efficient day-to-day operations of our office while also managing the company's financial health and compliance.

The ideal candidate will be a self-starter with excellent communication and problem-solving skills, capable of handling a wide range of administrative and financial responsibilities.

Responsibilities:

• Oversee and manage all aspects of office operations, including but not limited to office supplies, equipment maintenance, vendor relationships, and office layout.
• Serve as the primary point of contact for office-related inquiries and provide administrative support to staff as needed.
• Manage and coordinate office services such as cleaning, security, and catering.
• Organize and schedule meetings, appointments, and travel arrangements.
• Maintain organized and efficient filing systems, both physical and electronic.
• Assist with onboarding new employees, including workspace setup and administrative paperwork.
• Ensure the office environment is safe, functional, and conducive to productivity.
• Support HR functions, such as maintaining employee records and assisting with recruitment processes.
• Manage internal communication and ensure information flow within the office.
• Negotiate contracts with office vendors and service providers.

Responsibilities (Financial Controller):

• Manage all accounting operations, including accounts payable and receivable, general ledger, and payroll.
• Prepare accurate and timely financial reports, including monthly, quarterly, and annual statements.
• Develop and maintain internal controls to safeguard company assets.
• Ensure compliance with all relevant accounting standards, tax regulations, and legal requirements in Portugal.
• Manage the budgeting process and monitor financial performance against budget.
• Conduct financial analysis and provide insights to support decision-making.
• Liaise with external auditors, tax advisors, and banks.
• Process and reconcile bank statements and other financial transactions.
• Manage cash flow and forecasting.
• Implement and maintain accounting policies and procedures.

Qualifications:

• Minimum of 3 years work experience in similar roles
• Strong working knowledge of IT administration and system security
• Advanced organizational skills, open minded and receptive to change
• Demonstrated ability to collaborate and communicate professionally in English and with multiple parties
• Experience working and interacting with customers and technical staff
• Strong administrative, analytical, and problem-solving skills
• Advanced interpersonal, customer response and service skills

Enthusiastic?

Apply and lets talk!