Secretary General Manager - Chinese Speaking

Responsibilities:

• Schedule and Appointment Management: Proactively manage and maintain the General Manager's complex calendar, scheduling meetings and appointments efficiently to optimize time and prevent conflicts.
• Document and Information Control: Oversee the handling of sensitive documents and information. This includes preparing reports, gathering and analyzing data, and compiling materials for meetings and presentations.
• Internal & External Coordination: Act as a central point of contact, facilitating seamless communication and coordination between the General Manager and various internal departments, as well as external stakeholders.
• Decision Support: Assist the General Manager by researching information and compiling reports to provide comprehensive and foundational data for informed decision-making.
• Travel Arrangements: Manage all aspects of the General Manager's business travel, including booking flights, arranging accommodation, and preparing necessary travel documents.
• Administrative Oversight: Take charge of and follow up on general administrative tasks, such as managing office supplies, arranging meeting rooms, and independently resolving various administrative issues.
• Organizational Image: Help maintain and enhance the organization's professional image, particularly when coordinating with clients, visitors, and other important individuals.
• Confidentiality & Data Security: Responsible for the secure storage and maintenance of confidential organizational information, especially data related to the General Manager's critical decisions and projects.

Qualifications:

• Bachelor's degree or higher, with a strong preference for a major in Chinese.
• A minimum of 10 years of proven work experience in a secretarial or executive assistant role, ideally supporting senior management.
• Excellent proficiency in Chinese (Mandarin), both spoken and written, is essential.
• Strong command of English, both spoken and written, is a significant advantage.
• Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant computer applications.
• Highly enthusiastic and proactive with a strong work ethic.
• Exceptional coordination and interpersonal skills.
• Possession of a valid driver's license and ability to drive.