Administrative Assistant II

At VEBT, employees are our No. 1 investment. We are looking for a high functioning, detail-oriented professional who can juggle various tasks with accuracy and is interested in molding their career with an award-winning, growing company.

About the Administrative Assistant position

We are looking for a reliable Administrative Assistant who will undertake a broad set of administrative and clerical tasks, such as providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities, particularly making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems. You will have to ensure the efficient and smooth day-to-day operation of our office.

You should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. It is also required to have previous experience as a Secretary or Executive administrative assistant and familiarity within our industry.

Administrative Assistant responsibilities are:

• Manage phone calls and correspondence (including email, memos, letters, faxes and forms)
  
• Manage calendars, travel arrangements, and expense reports
• Participate in the preparation of regularly scheduled reports
• Organize contact lists and filing systems
• Meet and support visitors
• Help clients and company representatives contact each other
• Review and update office policies and procedures
• Monitor office supplies and research new deals and suppliers
• Prepare and submit expense reports related to payments, invoices, credit cards, purchases.
• Collaborate with executive and senior administrative assistants to handle requests and queries from senior managers

Administrative Assistant requirements are:

• 3+ years' experience of working on an Administrative Assistant, Virtual Assistant or other relevant position
• Good practical experience with MS Office, particularly MS Excel and MS PowerPoint
  
• Strong time management and problem solving skills with the ability to prioritize work
• Outstanding written and verbal communication skills
• High School degree; additional qualification as an Administrative Assistant

This is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, ancestry, age, physical or mental disability, sex, sexual orientation, gender identity/expression, pregnancy, veteran status, marital status, creed, status with regard to public assistance, genetic status or any other status protected by federal, state or local law.