Contracts Specialist

At VEBT, employees are our No. 1 investment. We are looking for a high functioning, detail-oriented professional who can juggle various tasks with accuracy and is interested in molding their career with an award-winning, growing company.

Duties and Responsibilities:

• Facilitate project set up and project number requests
• Prepare and manage all client and consultant contracts including, but not limited to amendments, proposals, real estate agreements and project related documents
• Responsible for contract review, formatting, and obtaining managers approval
• Manage and execute all contract requests distributed through contract workflow and MG2 Contract Management System workflow
• Coordinate and review client-generated contracts to ensure that the contract is in accordance with the terms and conditions of both parties
• Collaborate with Project Manager and Project Accountant with billing process and track project budget
• Process change orders, utilizing special software if applicable
• Compose and review language of contracts to meet MG2 standards
• Provide Project Managers and Principals with updated status of pending contracts
• Responds to internal and external correspondence in timely manner
• Maintain and organize contracts and project files
• Coordinate and process project closeout and archiving utilizing Project Closeout Tool
• Serves as a liaison between MG2 and clients / consultants, when appropriate
• Prepares and print reports
• Superior interpersonal skills with demonstrated teaming ability to work well with peers, all levels of management, and external resources in a virtual team environment.

Qualifications

• 2+ years contracting experience in Architecture, Engineering, Construction (AEC) industry preferred.
• Bachelors degree required
• Background in law highly preferred
• Demonstrated knowledge using software applications pertinent to assigned job functions including Microsoft Office Suite, Smartsheet and electronic document handling.
• Ability to read, analyze and interpret legal documents.
• Strong attention to detail
• Demonstrate good understanding of industry principles, concepts, practices and standards of contract administration.
• Ability to provide appropriate and timely communication to stakeholders on task status.
• Ability to be action-oriented, self-motivated individual who can efficiently manage time, multi-task, and prioritize activities on regular basis.
• Passion for iterating changes that improve workflow efficiencies.

This is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, ancestry, age, physical or mental disability, sex, sexual orientation, gender identity/expression, pregnancy, veteran status, marital status, creed, status with regard to public assistance, genetic status or any other status protected by federal, state or local law.