About the job Travel & Site Administrator
About the Job
Travel & Site Administrator
JDS Energy & Mining is seeking a highly organized and proactive Travel & Site Administrator to support the day-to-day administrative and workforce logistics functions at one of our project sites. This is a site-based position operating on a FIFO rotational schedule, requiring close collaboration with project management, employees, contractors, and corporate support teams to ensure the efficient coordination of travel, accommodations, workforce movements, and site administration. The Travel & Site Administrator is responsible for coordinating employee and contractor travel, maintaining site personnel records, administering camp accommodations, and providing general administrative support to the project team. This role plays a critical part in ensuring employees arrive safely, are properly onboarded, and that site operations are supported through accurate documentation and effective communication.
All employees are expected to promote and adhere to The JDS Way:
- Accept No Mediocrity
- Conduct Business Professionally, Ethically, and Practically
- True to Our Word
- Uphold the Highest Standards of Leadership, Teamwork, and Accountability
- Maintain Open and Honest Communication
- Ensure No Harm to People, the Environment, Assets, or Reputation
Key Responsibilities
Travel & Workforce Coordination
- Coordinate all employee and contractor travel, including flights, ground transportation, charter bookings, and accommodations.
- Prepare and distribute travel itineraries while ensuring employees receive all required travel and site information.
- Monitor travel changes and respond promptly to schedule disruptions or operational requirements.
- Liaise with travel providers, camp operators, hotels, and transportation vendors to ensure seamless logistics.
Camp & Personnel Administration
- Coordinate camp accommodations and room assignments for project personnel.
- Maintain current site rosters and daily personnel movement reports.
- Coordinate courier services, incoming deliveries, and general office logistics.
Communication & Coordination
- Serve as a primary point of contact for travel and administrative inquiries from employees and contractors.
- Ensure confidential employee and company information is handled professionally and securely.
- Support continuous improvement initiatives within site administration processes.
Package Details
Qualifications
- Certificate or Diploma in Business Administration, Office Administration, Human Resources, or a related discipline is considered an asset.
- Minimum of 3 years of administrative experience in mining, construction, industrial, or remote project environments.
- Previous experience coordinating travel and workforce logistics for FIFO or remote operations is highly desirable.
- Proficiency with Microsoft Office Suite, including Outlook, Excel, Word, and Teams.
- Experience using travel booking platforms, ERP systems, or workforce management software is considered an asset.
- Valid driver's license required.
Character & Fit
- Highly organized with exceptional attention to detail and accuracy.
- Strong ability to prioritize multiple tasks in a fast-paced project environment.
- Excellent interpersonal, customer service, and communication skills.
- Professional, approachable, and capable of building positive working relationships across all levels of the organization.
- Demonstrates sound judgment, discretion, and the ability to maintain confidentiality.
- Self-motivated with the ability to work independently while supporting a collaborative team environment.
- Adaptable and solution-oriented with a proactive approach to problem-solving.
- Committed to safety, professionalism, and continuous improvement.
- Strong English verbal and written communication skills.
Compensation
- Competitive compensation based on experience.
- Compensation will be commensurate with the experience of the successful applicant.