Administrative Coordinator

Job description:

JDS Energy & Mining Inc. is composed of a diverse set of skilled and highly experienced mining and construction professionals. With a proven record providing clients with fit-for-purpose solutions and value delivery, JDS has acquired a reputation for delivering and executing project plans on budget, on time, and most importantly, safely.

The JDS Mine and Civil Contracting Division is currently looking to hire a full-time Administrative Coordinator based in Kelowna, BC.

This is an excellent opportunity to enter an international and entrepreneurial company with potential for long-term growth.

Responsibilities:

• Enter daily timecards (LEMS) for crews at multiple mine sites, and ensure they are completed accurately and completely
• Support payroll processes
• Maintain and update JDS personnel schedule
• Assist in preparation and submission of employee expense reimbursements
• Setup and maintain employee records
• Maintain employee's equipment sign-offs, tickets and certifications
• Assist in the preparation of purchase orders for project related equipment
• Maintain and organize project documents and records
• Organize and manage all crew travel and accommodation
• Assist the Project Manager with crew-wide communication
• Manage all formal proposals inclusive of all formatting, final compilations, managing all client communications, RFP responses, amendments and clarifications
• Assist Project Manager review monthly project invoices

We are looking for someone who has outstanding work ethic and possesses the following skill set:

• Ability and desire to provide a consistent office presence and keep regular hours through the work week.
• Strong administrative skills
• Ability to multi-task and excellent organization skills
• Excellent attention to detail
• Strong MS Excel skills
• Microsoft Office Word, Outlook, SharePoint experience
• Must be able to work independently and take initiative
• Ability to prioritize workloads, manage multiple tasks and deadlines

Required education:

• Administrative degree or certificate would be an asset but is not required.

For more information on our company, please visit our website: www.jdsmining.ca

Thank you to all applicants. Only applicants shortlisted for an interview will be contacted.

Job Type: Full-time

Benefits:

• Casual dress
• Company events
• Paid time off

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Kelowna, BC V1Y 1W2: reliably commute or plan to relocate before starting work (required)

Experience:

• Administrative experience: 2 years (required)

Work Location: In person