Job Openings HSSE Administrator

About the job HSSE Administrator

About the Job – HSSE Administrator

The HSSE Administrator is responsible for providing administrative support to the Health, Safety, Security, and Environment (HSSE) team to ensure the effective coordination of site safety programs, compliance documentation, training records, reporting, and day-to-day administrative functions. Working closely with Operations, HSSE personnel, Project Management, Human Resources, and site leadership, this role plays a key part in maintaining accurate records, supporting regulatory compliance, and promoting a safe and efficient work environment.

Location: Wells, British Columbia

Key Responsibilities

  • Provide administrative support to the HSSE Manager and site leadership team.
  • Maintain HSSE documentation, records, and filing systems in accordance with company, client, and regulatory requirements.
  • Coordinate and maintain employee training records, certifications, competency matrices, and orientation documentation.
  • Assist with onboarding activities, ensuring all required HSSE documentation is completed prior to site access.
  • Support the administration of safety meetings, toolbox talks, and committee meetings, including preparing agendas and recording meeting minutes.
  • Assist with incident reporting, investigations, corrective action tracking, and document management.
  • Prepare and distribute daily, weekly, and monthly HSSE reports and performance metrics.
  • Maintain records for inspections, audits, observations, hazard assessments, and regulatory documentation.
  • Coordinate medical surveillance records, fit testing, and other occupational health documentation as required.
  • Support the administration of contractor compliance documentation and prequalification requirements.
  • Assist with maintaining emergency response records, equipment inspection documentation, and training records.
  • Coordinate document control for HSSE procedures, policies, forms, and revisions.
  • Liaise with corporate departments, regulatory agencies, contractors, and project personnel as required.
  • Ensure confidentiality of employee medical, incident, and personnel information.
  • Identify opportunities to improve HSSE administrative processes and document management systems.

Package Details

Qualifications

  • Minimum 3 years of administrative experience supporting Health, Safety, Security, and Environment programs within mining, construction, or heavy industrial environments.
  • Previous experience working on remote or fly-in/fly-out operations is considered an asset.
  • Diploma or Certificate in Business Administration, Office Administration, Occupational Health & Safety, or a related discipline is considered an asset.
  • Advanced proficiency with Microsoft Office, including Excel, Word, Outlook, and Teams.
  • Experience maintaining training databases, document control systems, and electronic record management systems.
  • Strong organizational and time management skills with the ability to manage multiple priorities.
  • Excellent written and verbal communication skills.
  • High attention to detail and commitment to accuracy.
  • Knowledge of applicable occupational health and safety legislation and regulatory requirements is considered an asset.

Preferred Qualifications

  • Experience working on remote fly-in/fly-out mining operations.
  • Experience supporting HSSE teams on mining, construction, or heavy industrial projects.
  • Experience with incident management systems and safety reporting software.
  • Experience maintaining training and competency records.
  • Knowledge of the Health, Safety and Reclamation Code for Mines in British Columbia.
  • Experience with document control and regulatory compliance documentation.


Character

  • Highly organized and detail-oriented professional with a strong commitment to workplace health and safety.
  • Demonstrates sound judgment, professionalism, and discretion when handling confidential information.
  • Communicates openly, professionally, and effectively with employees, contractors, regulators, and project stakeholders.
  • Proactive and self-motivated with the ability to work independently and manage competing priorities.
  • Flexible and adaptable while working in a dynamic remote mining environment.
  • Strong English written and verbal communication skills.
  • Collaborative team player with a positive and solution-oriented approach.
  • Committed to safety, compliance, operational excellence, and continuous improvement.


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