Democratic Services Officer

Contract to start ASAP

Duration: 12 weeks with a possible extension.

Job Purpose

The Democratic Services Officer will provide professional and comprehensive administrative and governance support to elected Members, committees and senior officers.

The role will help ensure that the Council's democratic decision-making processes operate efficiently, transparently and in accordance with relevant legislation, constitutional requirements and Council procedures.

The post holder will support the organisation and administration of Council, committee and other formal meetings, prepare and distribute agendas and reports, maintain accurate records and provide advice and guidance on democratic procedures.

Responsibilities

Provide effective administrative and procedural support to Council, committees, panels and other formal meetings.

Coordinate meeting arrangements, including scheduling, room bookings, attendance and supporting documentation.

Prepare, compile and distribute agendas, reports, minutes and associated committee papers within agreed deadlines.

Attend meetings and accurately record decisions, actions, declarations of interest and proceedings.

Produce clear and accurate minutes and ensure that agreed actions are followed up appropriately.

Provide procedural advice and guidance to elected Members, officers and other stakeholders.

Support the operation of the Council's Constitution, standing orders and democratic procedures.

Maintain accurate records of meetings, decisions, memberships and declarations of interest.

Assist with the publication of agendas, reports, minutes and other democratic information in accordance with statutory and Council requirements.

Liaise with elected Members, senior officers, partner organisations and members of the public in a professional and responsive manner.

Disclaimer: On applying for this vacancy, you agree that your personal details will be passed onto our client for their consideration of your suitability for the role. I acknowledge that it is my responsibility to notify iWork Recruitment Limited of any hirer who I do not want my details to be passed onto.

OR115811-09-26