Specialist Business Support Officer

Contract to start ASAP

Duration: 12 weeks with a possible extension.

Responsibilities:

Responsible for the development, operation and delivery of comprehensive administration support across the service, ensuring deadlines are met and tasks are completed to a high standard, inclusive of minute taking.

Minute take events and meetings, incorporating previous minutes. In addition, sending invites, preparing and inputting into agendas and associated papers, booking and setting up relevant rooms, circulating minutes and coordinating refreshments, and progressing follow up actions. Ensuring that all minutes of meetings are completed and distributed in line with relevant policies and procedures.

Responsible for developing and updating electronic and paper systems for filing of stored data.

Take a lead role in data capture and reporting.

Provide informal, on the job, training, professional support and guidance to administrative staff across the service.

Assist in the development of the administration staff key skills and abilities through sharing expertise and knowledge with others. Recognising own strengths and areas of expertise and use these to advise and support others.

Support in maintaining accurate financial records to aid service management financial planning, forecasting and expenditure.

Support with recruitment processes including safer recruitment requirements e.g. DBS/reference requests, coordination of interview schedules, induction, performance management, training and mentoring systems for staff across the service.

Oversee procurement operations and be responsible for compliance of auditing procedures, reporting any financial risks to service management.

Contributing to and assisting in the delivery of effective marketing and promotion strategies for the service, including organisation of events, conferences and information networks.

Where relevant, support with the management of facilities.

Disclaimer: On applying for this vacancy, you agree that your personal details will be passed onto our client for their consideration of your suitability for the role. I acknowledge that it is my responsibility to notify iWork Recruitment Limited of any hirer who I do not want my details to be passed onto.

OR116623-09-26