Reception & Administrative Officer – On-site Job ID: JP054365

Reception & Administrative Officer – On-site

Role Overview

We are looking for a Reception & Administrative Officer to provide front-desk services and administrative support within a professional office environment. You will be the first point of contact for visitors and callers while ensuring the smooth coordination of meeting facilities and day-to-day administrative operations.

Key Responsibilities

• Welcome and assist visitors at the reception desk.
• Receive, screen, and transfer incoming telephone calls.
• Manage meeting room bookings and prepare rooms for internal and external meetings.
• Support administrative activities, including mail handling, document copying, and record keeping.
• Receive deliveries and coordinate their distribution within the organization.
• Assist the facilities team with various operational and administrative tasks.
• Maintain a professional and customer-oriented reception service.

Requirements

• Minimum 1 year of experience in a reception, front-desk, or administrative support role.
• Experience with meeting scheduling and meeting room coordination.
• Good knowledge of Microsoft Office applications (Word, Outlook, Excel, Teams, Office 365).
• Experience with administrative tools such as SharePoint or facility management systems is an advantage.
• Strong organizational and prioritization skills.
• Ability to work independently and handle multiple tasks efficiently.
• Professional appearance and customer-service mindset.

Soft Skills

• Excellent communication and interpersonal skills.
• Positive, professional, and service-oriented attitude.
• Strong attention to detail and discretion.
• Flexible and adaptable approach to work.
• Ability to remain calm and effective under pressure.

Languages

• Dutch and/or French: Professional working proficiency
• English: Professional working proficiency

Work Environment

• Location: Brussels, Belgium
• Work Model: Fully on-site
• Seniority: Junior to Mid-level Administrative Support Professional.