Payroll Officer

Key purpose:

The Payroll Administrator is involved in the companys payroll processing. This includes overseeing all administrative activities related to payroll, processing payroll on a monthly basis, reviewing and updating payroll policies & procedures and managing benefits.

Duties and responsibilities:

• Ensures salary deadline is met.
• Responsible for the preparation and processing of monthly payroll for employees in the 5 Branches National;
• Ensures accurate payroll is captured as per the Branch manager salary schedules/ payroll packs
• Ensures pay registers are signed off on time and correctly scanned to the server;
• Ensures correct salary values are loaded to the salary payment system for release.
• Ensure leave forms are processed timeously,
• New Employee take-on,
• Employee transfers
• Review and ensure accuracy of approved timesheets; track and deduct all garnishees, expenses, and other special payroll deductions
• Process Clocking reports for all branches
• Clock reports for managers to sign off
• Maintain employees on the clocking system
• Reviewing of job records to ensure that the hours worked on the job record ties back to the timesheet which is then sent to finance for billing.
• Establish/maintain employee records; ensure that employee changes are entered correctly and made on a timely basis; review changes for proper authorization and adherence to the company standard.
• Ensures employees are added/ terminated timeously.
• Ensures benefit scheduled are submitted to the relevant supplier on time
• Ensures payment of benefits are submitted timeously

Qualifications and experience:

• Financial/Payroll Qualification is advantageous
• Minimum of 5 years previous experience in a similar position (minimum 200 employees)
• Experience with Sage VIP or Sage One Payroll a must
• Applied knowledge of a payroll or remuneration department and reporting related to payroll.
• Advanced Excel Skills
• Outstanding organisational and time management skills
• Ability to multitask and prioritize daily workload
• Reporting and Financial Acumen
• Deadline Driven
• Experience with Bargaining Council and Union Contribution
• Discretion and confidentiality
• Own Vehicle with Valid Drivers Licence