Personal Assistant

Job Description for PA

Purpose of the position

To provide high level business support services to the CEO office while maintaining the highest level of professional standards at all times.

P.A

• Managing the diary on a daily bases and advising of scheduled meetings.
• Addressing all correspondence: email, faxes, letters etc
• Planning and organizing meetings with the relevant management team and stake holders.
• Management meeting monthly send out meeting invites/ agenda, minutes to be taken and sent out to management team timeously
• All the equipment in the board room is in working order and readily available for meeting
• Travel booking for Directors and employees as and when needed

Property

• Property management working closes with the director with all the property requirements and giving feedback timeously
• Able to deal with building/ site project managers ensuing that they adhere to all building requirements
• Able to go out on site as and when required to
• Oversee and manage the paperwork for the bed and breakfast with on line bookings

Finance

• Collecting payments for approval
• All paperwork for personal accounts to be action timeously
• Debt collecting for personal accounts 
• Audits 

Social

• Company functions Planning, organizing and managing events
• Ensure that the board room is always ready for meeting stock of water
• Catering for meeting or special events is sorted out

Experience:

• Minimum 5 years experience as a secretary/personal assistant/ office manager.
• Advanced skills in the use of Microsoft Office, Excel and PowerPoint. Excellent oral and written communication skills in English. Some experience with working with the Board of Directors.

Personal Attitudes:

• Professional and well groomed, Confidentiality,
• The Ability to work in a pressurized work environment with many deadlines,
• Good interpersonal relations skills.
• Self-motivated, accurate, goal orientated and attentive to detail
• After hours work when required occasionally.