Head of Resources Planning

Key purpose:

To manage a team of Senior Planners and Resource schedulers. Reporting to the Finance Director this extremely varied role will be to support and develop your team, ensuring that business strategies and processes are aligned utilising best practice to provide accurate and commercially viable resource models. To identify key initiatives and process changes to continually improve the efficiency and performance of the function. Working with the Senior Operations Team and other Department heads you will be responsible for forecasting, planning and scheduling across both customer service and sales teams to ensure the delivery of service excellence across all channels.

You will use short and long-term forecasting models, adherence and rostering patterns to support and review analysis trends. You will be required to use this information to recommend solutions to optimise effectiveness across all channels. Gathering robust data, you will take a proactive approach to identifying skills gaps and providing solutions.

Working collaboratively with the Operational Teams you will ensure all Service Level KPIs and other key operational targets are achieved across the business.

This roll will be accountable for the direction and development of the planning function, developing your own model for the planning department and recommending to the business the strategy for how this is taken forward to ensure that our approach is forward thinking and innovative delivering a first-class service to our clients and customers.

Key stakeholder relationships in this role will be our Senior Operations Team in order to create an effective operational planning relationship and support Directors and Managers across the business with accurate information that to facilitate the correct decisions for our people and clients.

Duties and responsibilities:

• Build and Lead a high performing planning team that delivers excellent outcomes for the business.
• Build strong planning to planning relationships with all clients.
• Develop resource forecasting models, ensuring that all resource planning forecasts, scenario's and recommendations are based on sound commercial basis, ensuring resources are utilised effectively
• Analyse future demand and supply forecasts for all clients liaising with relevant departments to ensure that we have enough resource to achieve SLAs
• Work collaboratively with the Operational Management Teams to plan the daily workflow to ensure all operational SLAs are achieved
• Managing holidays and shrinkage in line with forecasts. Working with the Operational Management Team to authorise offline activity
• Making appropriate plans for expected changes in profile and workloads. Investigating potential scenarios and finding solutions to challenges
• Offer daily operational support across all channels, drive operational excellence and efficiency improvements
• Work with the Senior Operational Team to shape, define and deliver customer service KPIs around productivity and proactively report and review performance
• Work with the Senior Operational Team to identify operational, financial and process efficiency's. Produce FTE modelling solutions to drive the most cost effective and efficient solutions for the business
• Seek opportunities to improve MI, technologies, workforce management tools and roster management
• Continually monitor and propose effective shift patterns to match business requirements, optimising the performance of all Operational Teams and maximising agent satisfaction by providing flexible options
• Monitoring and reporting on forecast accuracy, trends and utilisation
• Provide information, analysis and advice on headcount and pipeline
• Providing daily, weekly and monthly reports to the Leadership Team as required
• Ad-hoc duties and projects as required

Qualifications and experience:

• At least 3 year minimum experience in managing a team
• Revenue and Cost for the operational delivery.

Judgment and decision making:

• Ability to make key decisions that impact resource
• Ability to problem solve and come up with solutions
• Ability to identify when and how to escalate
• Understand when and who should be challenged when there are issues
• Ability to innovative and think differently to approach to different challenges.