Procurement Assistant

Purpose:

The Procurement Assistant will be responsible for the Administration of general Supply Chain functions and liaising with external and internal stakeholders.

Duties and responsibilities:

• Liaising with external and internal stakeholders
• Order management (place, confirm estimated time of arrival, receiving, escalation)
• Book shipments with freight forwarders
• Track shipments
• Track GRVs (Good received vouchers)
• Action ASNs (Advanced Shipping Notices) with distributor
• Local manufacturing administration (Order Active Pharmaceutical Ingredients and
• Packaging and place orders with local manufacturers)
• Stock control (UPD Distribution Centre snapshot, Inter Branch Transfers (IBT), Cape
  Town Replenishment etc)
• Weekly stock report (Communication with sales)
• Create payment requisitions
• Communication with Quality Assurance (QA) regarding urgent releases
• Administration of general Supply Chain functions:
• Assist Tender Manager with Tender applications (Administration)
• Responding to tender request for quotes
• Send monthly forecasts to suppliers
• Tender stock report completion
• Stock holding analysis
• Order forecasting
• Order sign offs
• Navigating the procurement model
• Analysing stock levels
• Reconciling orders placed and received
• Permit applications
• Monthly procurement roll-over
• Creating out of stock & discontinued stock letters
• Product creation creating product descriptions and codes on fact sheet
• Create the marketing fact sheet for sales and marketing to use with customers
• Create the product with the receiving warehouse

Qualifications and experience:

• Matric (Maths Higher Grade, Accounting)
• Tertiary degree preferred
• 1- or 2-years working experience
• Customer care
• Excel
• Microsoft Word
• Time management
• Attention to detail