Paralegal Virtual Assistant 

Position Title: Paralegal Virtual Assistant

Location: Remote

Type of Employment: Full-time

Salary Range: TBA

Job Summary

We are looking for a highly organised, detail-oriented, and reliable Paralegal Virtual Assistant to provide remote administrative and legal support for a law firm.

The ideal candidate has previous experience as a Paralegal, Legal Assistant, Legal VA, or Law Firm VA and is comfortable handling legal documents, client requests, billing-related tasks, and data entry across multiple systems.

You will support the day-to-day operations of the law firm by maintaining documents and records, assisting with client requests, supporting billing processes, and ensuring information is accurately updated across different platforms.

Key Responsibilities

Law Firm Administrative Support

• Provide administrative and paralegal support to the law firm
• Assist with billing and invoice-related tasks
• Organise and maintain legal documents and client files
• Maintain accurate and updated client records
• Handle client requests and follow-ups as directed
• Perform manual data entry between different systems
• Organise digital files, records, and documentation
• Assist with document preparation and management
• Support general law firm administrative processes
• Complete other administrative and paralegal tasks as assigned

Client Support

• Communicate professionally with clients when required
• Assist with client requests and administrative inquiries
• Maintain accurate records of client communications
• Follow up on outstanding information or documentation
• Maintain professionalism and confidentiality when handling client information

Systems and Technology

• Update and manage information in MyCase
• Perform accurate data entry between multiple platforms
• Assist with WordPress updates when required
• Assist with Showit website and content updates
• Use Google Workspace and other digital tools for documentation and collaboration
• Learn and adapt to new software and systems as required

Requirements and Qualifications

• Previous experience as a Paralegal, Legal Assistant, Legal VA, or Law Firm VA
• Previous experience working with a law firm or legal professional is highly preferred
• Knowledge of legal administrative processes
• Excellent written and verbal English communication skills
• Strong attention to detail and accuracy
• Excellent organisation and time management skills
• Ability to manage multiple tasks and deadlines
• Ability to handle confidential and sensitive information professionally
• Strong data entry and document management skills
• Ability to work independently with minimal supervision
• Willingness to learn new software and processes

Technical Skills

• Experience with MyCase is highly preferred
• Experience with WordPress is an advantage
• Experience with Showit is an advantage
• Proficiency in Google Workspace
• Proficiency in Microsoft Office
• Comfortable working with multiple systems and databases
• Strong computer and internet skills

Personal Attributes

• Highly organised and detail-oriented
• Reliable and accountable
• Professional and trustworthy
• Proactive and solution-oriented
• Strong communication skills
• Able to work independently
• Good at following processes and instructions
• Adaptable and willing to learn
• Calm and professional when handling client matters
• Strong commitment to accuracy and confidentiality

Bonus Skills

• Experience with legal practice management software
• Law firm billing experience
• Experience managing client databases
• Legal research experience
• CRM experience
• Basic website management experience
• Experience working with US-based law firms or legal professionals

Benefits

• Permanent work-from-home setup
• Full-time/Part-time remote position
• 14 days Leave credits