Finance and Accounting Specialist

The Accountant is responsible for supporting our clients in the areas of accounts payable processing, accounts receivable processing, customer collections, and general accounting. The Accountant will frequently interact with clients regarding questions and issues related to these areas of service and support.

Job Responsibilities:

Accounts Payable

• Processing of vendor bills received for payment.
• Downloading and coding of credit card transactions.
• Processing of cash disbursements (recommended that this function and the preceding two are assigned to different staff members when possible).
• Tracking and updating recurring payables and ensuring that all are vouched or accrued at month-end.
• Preparation of draft “To-Be-Coded” reports.
• Review of monthly A/P ledgers for missing routine bills.
• New vendor setup.
• 1099 processing including W-9 administration, vendor setup and annual filings.

Accounts Receivable

• Processing of client invoices to their customers.
• Posting customer payments (recommended that this function and the preceding one are assigned to different staff members when possible).
• Downloading/entry of revenues from 3rd party applications or banks.
• Customer sales tax exemption certificate administration.
• Preparation of sales tax reports and returns for review by Accounting Manager prior to submission to taxing authorities.

General Accounting

• Accurate assignment of accounting codes in transaction processing for AP, AR and GL.
• Reconciliation of bank statements.
• Assist Accounting Manager in accounting for fixed assets, prepaid expenses and other general ledger analyses, as requested.

Other ad hoc tasks:

• Prospect networking at general business, association and other functions.
• Special projects, as assigned.

ESSENTIAL JOB REQUIREMENTS/QUALIFICATIONS:

• Associates degree in accounting or business management with minimum 3.0 GPA and demonstrated success in a staff accountant position required.
• Bachelor’s degree in accounting or business management preferred.
• Experience in a similar role in industry preferred.
• Knowledgeable of the basic principles of accounting and general ledger chart of accounts.
• Strong technology skills using Microsoft Office 2007 or later (Word, Excel, PowerPoint, and Outlook at a minimum, more applications preferred).
• Ability to multi-task and to work independently with minimal supervision in a matrix supervisory environment.
• Ability to work overtime when required during month-end close and special projects.
• Experience working in a paperless environment strongly preferred.
• Strong interpersonal and relationship building skills.
• Team player with a positive “can-do” approach.
• A general and growing knowledge of firm products and services in the practice area, and a general knowledge of products and services in other practice areas.