Executive Assistant

Characteristics and skills

• Excellent verbal and written communication skills and listening skills: Professional discretion and must have the ability to converse with C-Level Executives.
• Exceptional well-developed organizational skills and extremely organized, detail oriented with impeccable attention to detail and excellent follow up
• Emotional maturity and very strong interpersonal skills and the ability to build relationships with senior level stakeholders, including management, internal staff and external parties
• Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced environment
• Forward looking thinker, who actively seeks opportunities and proposes solutions with the ability to multitask and prioritize tasks including excellent time management skills
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
• Demonstrated proactive approaches to problem-solving with strong decision-making capability
• Highly resourceful team-player, with the ability to also be extremely effective independently
• Excellent computer skills

Preferred

• Experience administering trade shows or projects
• Significant executive support experience, including supporting C-level executives.
• Experience putting together presentations agendas etc.
• Proficiency with personal computer software; ability to design and edit graphic presentations and materials.
• Technical proficiency and problem-solving skills related to: support and troubleshooting with PC & web-based applications.

Roles and Responsibilities:

• Trade Show Coordinator
• Manage all aspects of corporate trade show activity (planning and tracking) including registering, paying invoices, assisting people with travel plans, ordering materials for the booth, addressing shipping etc.
• Executive Assistant to VP, Business Development
• Works closely and effectively with the VP, Business Development to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately.
• Assist with processing forms, drafting agendas, composing and preparing correspondence that is sometimes confidential managing an extremely active calendar of appointments; perhaps assist with completing expense reports;
• Complete a broad variety of administrative tasks that facilitate the VP, Business Development's ability to effectively lead Sales and Partnerships including: assisting with special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; maintaining contact lists; etc.
• Provide event management support as requested.
• Other projects/duties as assigned for the overall benefit of the organization
• Amenable to work on a night shift
• Can work on a hybrid set-up
• Work location: Panorama Tower, BGC, Taguig City