Finance Procurement Specialist - Randburg

Finance Procurement Specialist - Randburg

Our client in the Private Security industry requires the services of a Procurement Specialist is responsible for overseeing all procurement activities within the organization, including supervising a team of buyers; ensuring that all procurement processes and procedures are followed to acquire goods and services efficiently, cost-effectively, and in compliance with company policies and regulations. To oversee the entire vendor management process, contract negotiation, and strategic sourcing as and when required.

Duties And Responsibilities:

Procurement Strategy and Planning:

• Ensure all errors and discrepancies are corrected.
• Develop and implement procurement strategies aligned with the organization's goals and objectives.
• Conduct market research to identify potential suppliers and trends in the industry.
• Collaborate with stakeholders to determine procurement needs, specifications, and timelines.
• Create, communicate and implement a business plan that will enable the achievement of the departmental strategy for Procurement.
• Ensure alignment of the strategic goals for the Procurement department with the business and confirm alignment with the relevant members of the senior leadership.
• Build and maintain trusted partner relationships across the organisation to obtain a clear understanding of business direction and desired outcomes regarding procurement needs.

Vendor Management and Relationships:

• Evaluate and select vendors based on price, quality, delivery, and service.
• Maintain strong relationships with suppliers, negotiate contracts, and manage supplier performance.
• Resolve any vendor-related issues or disputes in a timely and efficient manner.
• Manage all contracts and supplier performance by applying the supplier performance management tools and processes.
• Investigate any improper conduct by service providers or bidders and take corrective action required.

Procurement Process Management:

• Establish and enforce procurement policies, procedures, and standards.
• Oversee the procurement cycle, including requisitioning, sourcing, bidding, evaluation, and contract management.
• Ensure compliance with relevant regulations and internal controls.
• Review and implement Procurement policies in line with the financial strategy and legislative guidelines.
• Develop and implement the Procurement Strategy for meeting turnaround requirements as expected by all stakeholders in line with the related SOPs, providing quality goods and services at competitive prices.
• Review and maintain effective Procurement processes, procedures and controls.
• Communicate and upskill line management on the execution of the Procurement Plan in terms of the process and policy.
• Prepare templates required for the implementation of the Procurement Plan in line with the banks strategic objectives.
• Ensure the proper functioning of bid or related committees as per the Procurement Plan.
• Apply and resolve any legal disputes in terms of the contractual obligations.

Data Analysis and Reporting:

• Collect, analyse, and interpret procurement data to identify trends and opportunities for cost savings.
• Prepare and present reports on procurement activities, performance metrics, and KPIs to management.
• Conduct monthly reporting on project and general spend as well as overall profit and loss as it relates to Procurement.
• Provide business insights and recommendations based on reporting to improve procurement practices and reduce spend where possible.

Governance and Compliance:

• Ensure compliance to relevant standards across the procurement service delivery value chain.
• Ensure strict Statutory Tax compliance at all times.
• Communicate, implement and live the company strategies and values.
• Always act in accordance with the approved standard operating procedures and all other relevant legislation and best practices.
• Maintain confidentiality of all information gained during performance of all financial operations duties.
• Create and maintain authentic, timely and reliable records in relation to all duties completed.

People Supervision:

• Responsible for determining appropriate staffing requirements for the team.
• Building the Procurement team staff selection, development, coaching and motivating to levels of maximum potential.
• Supervise staff according to company standards (appraisals, discipline, development, training etc).
• Responsible for the driving of employee goals and objectives that align with the procurement strategy.
• Develop staff to maximise potential including succession planning.
• Monitor staff performance including performance reviews.
• Manage staff output according to agreed KPIs.
• Ensure regular staff meetings and alignment to strategic objectives and deliverables.
• Monitoring of staff attendance and welfare.
• Conduct Performance discussions and appropriate coaching as per company guidelines.
• Manage the daily interface list, including investigations and correction of errors.
• Logging of requests for technical interventions and enhancements.
• Testing of system changes that are made.
• Ad hoc inventory and revenue projects and reporting.
• Pricing maintenance.
• Accurate and timely preparation and processing of month-end files, journals and reconciliations.

Minimum Requirements:

• Bachelor's degree in Procurement, Supply Chain Management, or a related field.
• 5 Years experience within a Procurement environment.
• 2 Years supervisory or team leader experience within a Procurement environment.
• Strong knowledge of procurement principles, practices, and regulations.
• Familiarity with sourcing and procurement software systems.

Behavioural Competencies:

• Relationship Management
• Tactical Thinking
• Analytical Skills
• Customer Service Orientation
• Teamwork
• Results Orientation
• Problem Solving
• Leadership skills
• Highly organized, with the ability to multitask and prioritize effectively.
• Communication Skills (Verbal & Written)
• Able to work independently and as part of a team
• Pro-active approach to their work
• Excellent problem-solving ability
• Excellent attention to detail
• Negotiation skills

Special Requirements:

Willing to work extended hours if required.