WE ARE HIRING: Executive Assistant / Business Coordinator

Location: Qatar
Employment Type: Full-Time
Work Arrangement: Onsite
Industry: Trading, Hospitality, Retail & Business Services

About the Role

Our client is seeking a highly organized, proactive, and dependable Executive Assistant / Business Coordinator to provide comprehensive business, administrative, and operational support across multiple business entities.

This is not a traditional secretary role. The successful candidate will be expected to take ownership of assignments, work independently, follow through on tasks without constant supervision, and deliver results. The role requires strong organizational skills, commercial awareness, attention to detail, and the ability to coordinate effectively with internal and external stakeholders.

Key Responsibilities

Executive & Administrative Support

• Manage administration, correspondence, scheduling, bookings, document filing, and record management.
• Organize meetings, prepare agendas, record decisions, and track action items.
• Prepare concise management updates on completed, pending, and delayed tasks.
• Handle confidential and sensitive information with professionalism and discretion.
• Support management with day-to-day business coordination and operational requirements.

Business Coordination & Follow-Up

• Track tasks, deadlines, licenses, renewals, agreements, payments, and compliance requirements.
• Ensure delegated assignments are followed through and completed within agreed timelines.
• Coordinate with managers, staff, suppliers, contractors, and external parties to ensure smooth execution of activities.
• Maintain accurate records and monitor progress on key business initiatives.

Research & Commercial Support

• Conduct research on suppliers, products, competitors, locations, and business opportunities.
• Source suppliers and service providers, obtain quotations, compare options, and provide recommendations.
• Evaluate commercial proposals, contracts, quotations, and presentations before submission to management.
• Support decision-making by providing accurate information and comparative analyses.

Operations & Project Support

• Visit business locations to conduct operational checks and ensure identified issues are addressed.
• Support new business initiatives, store openings, launches, projects, and events.
• Coordinate activities across multiple businesses and departments.
• Monitor operational performance and follow up on corrective actions where required.
• Support continuous improvement initiatives to enhance operational efficiency.

Requirements

• Bachelor's Degree or Diploma in Business, Management, Finance, Marketing, or a related field will be preferred.
• Minimum 2–3 years of experience in executive assistance, administration, operations, coordination, or business support roles.
• Experience within hospitality, F&B, retail, trading, or service-related industries will be an added advantage.
• Strong proficiency in Microsoft Office applications, including Excel, Word, PowerPoint, and Outlook.
• Good working knowledge of Google Workspace.
• Excellent written and spoken English communication skills.
• Arabic language skills will be an added advantage.
• Strong organizational, coordination, and multitasking abilities.
• Excellent attention to detail, especially relating to documents, deadlines, contracts, and financial details.
• Demonstrated initiative, problem-solving ability, and commercial awareness.
• Ability to work independently and manage multiple priorities effectively.
• Strong follow-through and ownership mindset.
• Willingness to split time between office-based responsibilities and site visits.
• Valid Qatar driving licence and own vehicle will be a strong advantage.
• Candidates currently based in Qatar will be preferred.

What We Value

• Strong organization and execution skills.
• Initiative and proactive problem-solving.
• Attention to detail and accountability.
• Commercial awareness and practical decision-making.
• Ability to work under pressure and adapt to changing priorities.
• Strong follow-up skills and commitment to completing tasks.
• Professionalism, discretion, and confidentiality.
• Self-motivation and a results-driven approach.

Ready to take your career to new heights?

We're InTalent Asia, your go-to recruitment partner in Sri Lanka, and we've got an exciting opportunity for you!

Our client is looking for a proactive and highly dependable Executive Assistant / Business Coordinator who can take ownership of responsibilities, support business growth, and contribute to operational excellence across multiple business functions.

Apply now and see how you can be the perfect fit for this exclusive position!

#InTalentAsia #CareerOpportunity #JobVacancy #ExecutiveAssistant #BusinessCoordinator #Administration #OperationsManagement #BusinessSupport #ProjectCoordination #HospitalityJobs #RetailOperations #BusinessAdministration #ExecutiveSupport #CareerGrowth #ElevateYourCareer