WE ARE HIRING: SVS Administrator

Location: Colombo, Sri Lanka
Employment Type: Full-Time
Work Arrangement: Onsite
Industry: Shipping, Logistics & Maritime Services

About the Role

Our client is seeking a detail-oriented and compliance-focused SVS Administrator to manage supplier verification, vendor compliance, and supplier onboarding processes within the Supplier Verification System (SVS).

This role is responsible for ensuring supplier records are complete, accurate, verified, and compliant with internal policies and applicable regulations. The successful candidate will play a critical role in supporting supplier due diligence, documentation management, sanctions screening, compliance reviews, and audit readiness while acting as a key point of contact between suppliers, finance teams, and internal stakeholders.

Key Responsibilities

Supplier Verification & Onboarding

• Review requests for new supplier registrations and new services within the Supplier Verification System (SVS).
• Validate supplier information and ensure duplication checks are completed before processing requests.
• Classify supplier services according to risk and criticality levels.
• Coordinate supplier risk assessments with relevant stakeholders.
• Issue supplier questionnaires and ensure timely completion and submission.
• Validate supplier responses and supporting documentation.
• Coordinate approval workflows and ensure all verification requirements are completed prior to approval.

Supplier Due Diligence & Compliance

• Conduct supplier verification procedures and ensure compliance with internal policies and regulatory requirements.

• Review supplier documentation, including:

  • Business registration documents
  • Tax registration documents
  • Banking information
  • Identification documents
  • Supporting compliance records

• Verify the consistency and accuracy of supplier information across submitted documents.

• Identify risk indicators and escalate compliance concerns when necessary.

• Ensure no supplier is approved until all required verification steps have been completed.

Document Management & Reverification

• Monitor the validity of supplier documents and certifications.
• Track expiry dates and proactively request updated documentation.
• Conduct periodic supplier revalidation and compliance reviews.
• Coordinate annual verification activities for active suppliers.
• Ensure supplier records remain accurate, complete, and audit-ready.

Sanctions Screening & Risk Monitoring

• Perform sanctions screening against applicable sanctions databases and watchlists.
• Review supplier entities and banking information for compliance risks.
• Document screening outcomes and escalate potential concerns immediately.
• Support supplier risk management initiatives and compliance monitoring activities.

Supplier Record Administration

• Maintain accurate supplier master data within the Supplier Verification System.
• Update supplier information and supporting documentation when necessary.
• Support supplier activation, deactivation, and reactivation processes.
• Ensure supplier verification records are maintained in accordance with audit requirements.

Stakeholder Coordination & Reporting

• Act as the primary point of contact for supplier verification-related queries.
• Coordinate with Finance, Compliance, and operational teams regarding supplier-related matters.
• Communicate regularly with suppliers regarding documentation and compliance requirements.
• Prepare periodic reports on pending requests, supplier verification status, expired documents, and turnaround times.
• Support internal audits, external audits, and supplier compliance reviews.

Requirements

• Bachelor's Degree in Business Administration, Commerce, Supply Chain Management, or a related discipline.
• Minimum 2–3 years of experience in vendor management, procurement administration, compliance, finance operations, or a related role.
• Strong understanding of supplier verification, documentation management, and compliance practices.
• Experience handling supplier records and administrative workflows.
• Strong attention to detail and commitment to accuracy.
• Excellent written and spoken English communication skills.
• Ability to communicate effectively with suppliers and international stakeholders.
• Strong Microsoft Excel skills.
• Confidence working with web-based systems and digital platforms.
• Strong time management, organizational, and coordination skills.
• High ethical standards, integrity, and confidentiality.
• Ability to manage multiple priorities while maintaining accuracy and compliance.

Ideal Candidate Profile

• Strong attention to detail and documentation accuracy.
• Excellent administrative and organizational capabilities.
• Proactive and compliance-oriented approach to work.
• Strong stakeholder management and follow-up skills.
• Ability to work effectively under deadlines and manage high volumes of supplier verification requests.

Ready to take your career to new heights?

We're InTalent Asia, your go-to recruitment partner in Sri Lanka, and we've got an exciting opportunity for you!

Our client is looking for a skilled individual to fill the role of SVS Administrator.

Apply now and see how you can be the perfect fit for this exclusive position!

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