Personal Assistant to the Director

We are hiring!

Job Title: Personal Assistant to the Director 

Working mode: Onsite

How to Apply:

Click Apply for position

Requirements:

• Proven experience as a Personal Assistant or Executive Assistant to senior management.

• Strong organizational and multitasking skills with the ability to prioritize effectively.

• Excellent verbal and written communication skills.

• Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.

• Ability to work under pressure and meet tight deadlines.

• High degree of professionalism, discretion, and confidentiality.

• Strong problem-solving skills and attention to detail.

• A proactive approach to work and a willingness to go the extra mile.

Tasks and Responsibilities:



Executive Support:

• Manage and maintain the Directors' schedules, including appointments, meetings, and travel arrangements.

• Screen and direct phone calls and distribute correspondence.

• Handle requests and queries appropriately, prioritizing tasks to ensure the Directors time is optimized.
• Prepare and edit correspondence, reports, presentations, and other documents. Organize and manage events, meetings, and conferences for the Directors, including preparing agendas, minutes, and follow-up actions.
• Maintain and update the Directors' contact lists and relevant databases.

Communication and Liaison:

• Act as the first point of contact for the Directors, managing their communications with internal and external stakeholders.
• Liaise with clients, suppliers, and other staff on behalf of the Directors.
• Facilitate communication and information flow between the Directors and various departments within the organization.
• Coordinate and follow up on projects and tasks assigned by the Directors to ensure timely completion.

Administrative Duties:

• Maintain a comprehensive filing system, both electronic and paper-based.
• Handle confidential information with discretion and integrity.
• Ensure the Directors are prepared for all meetings with relevant documents and information.
• Conduct research and compile data as requested by the Directors.
• Assist with personal tasks for the Directors as required, ensuring a balance between professional and personal support.
• Ensure all company statutory obligations are met in a timely manner

Departmental Oversight and Reporting:

• Oversee the smooth running of all internal departments, ensuring alignment with the company's goals and objectives.

• Monitor departmental performance and provide regular reports to the management.
• Identify and address any issues within departments, escalating them to the Directors when necessary.
• Collaborate with department heads to ensure effective communication and coordination across all functions.

Process Improvement:

• Proactively identify and implement improvements to office processes and procedures to enhance efficiency.

• Suggest and implement new procedures and protocols to streamline administrative functions.

Ability to deliver the specified tasks with strict deadlines under minimum supervision Ready to take your career to new heights? We're InTalent Asia, your go-to recruitment partner in Sri Lanka, and we've got an exciting opportunity for you! Our client lookout for a dynamic individual to fill the role of Personal Assistant to the Director.

At InTalent Asia, we're not just recruiters; we're here to architect your career success. Join us in the journey of matching your skills with unparalleled opportunities. Apply now and see how you can be the perfect fit for this exclusive position!