Accounts Assistant - Payables

WE ARE HIRING:  Accounts Assistant Payables

Department: Finance
Job Level: Semi-Skilled
Employment Type: Full-Time

Job Summary:

We are seeking a detail-oriented and proactive Accounts Assistant Payables to support the supplier invoice processing for various departments. The role ensures timely registration and electronic dispatch of invoices via Eyeshare, contributing to accurate accounting and efficient operations. This role is essential in managing supplier invoice flow, coding, reconciliation, and payment follow-ups aligned with CSP 12 standards.

Key Responsibilities:

Invoice Registration & Verification (30%)

• Register supplier invoices daily through Eyeshare for designated departments.

• Ensure all invoices are correctly addressed and relevant to our Dubai operations.

• Verify supplier details and forward invoices for approval.

• Investigate and rectify returned invoices before re-submission.

• Manage part-approved invoices and ensure balance approvals are routed correctly.

Invoice Coding (30%)

• Code 3PL-related supplier invoices accurately by expense/job, department, and division codes.

• Ensure invoices related to Shipping, Freight, P&I, and Associate companies are handled by relevant department PICs.

Supplier Reconciliation (30%)

• Process payment cycles in a timely and accurate manner.

• Reconcile supplier statements before payments are made.

• Follow up for any missing invoices and update records before the next cycle.

Invoice Follow-up (10%)

• Send weekly Eyeshare invoice approval reminder emails to all relevant departments.

• Maintain effective follow-up communication to ensure timely invoice approvals.

Requirements:

• 12 years of experience in a similar finance or accounts payable role.

• Proficiency in invoice processing systems (preferably Eyeshare).

• Strong skills in MS Excel and communication tools.

• Good attention to detail and process-oriented.

• Knowledge of accounting principles and supplier management.

• Ability to work independently and collaborate across departments.

Why Join Us?

• Be part of a dynamic and structured finance team.

• Contribute to smooth operational finance processes.

• Develop your skills with a company that values efficiency and accountability.