WE ARE HIRING: Administrative Secretary

Location: Colombo, Sri Lanka
Employment Type: Full-Time
Work Arrangement: Onsite
Industry: Hospitality & Leisure

About the Role

Our client is seeking a highly organized, professional, and detail-oriented Administrative Secretary to support senior committees, governance functions, and member-related operations within a prestigious private members' institution.

This role requires a proactive individual with excellent administrative, communication, and coordination skills, capable of managing critical meetings, maintaining official records, handling confidential correspondence, and supporting key governance and membership processes.

Key Responsibilities

• Coordinate, organize, and record meetings of management committees, boards, and subcommittees.
• Prepare meeting agendas, minutes, resolutions, and supporting documentation.
• Provide administrative and advisory support relating to governance and committee activities.
• Coordinate, plan, and record important member-focused meetings and special meetings as required.
• Manage and continuously improve membership admission and onboarding processes.
• Prepare and handle official correspondence, documentation, reports, and communications.
• Maintain accurate records of meetings, decisions, policies, and regulatory documentation.
• Draft and manage documents relating to rules, regulations, policies, and operational matters.
• Liaise with internal and external stakeholders professionally and efficiently.
• Ensure confidentiality and proper handling of sensitive information and records.
• Support management with various administrative and organizational responsibilities.
• Continuously identify opportunities to improve administrative processes and operational efficiency.

Requirements

• Professional qualification, preferably in General Management, Business Administration, or a related discipline.
• Minimum 3-5 years of experience in a similar administrative, executive secretarial, or coordination role.
• Excellent command of spoken and written English.
• Strong report writing, correspondence drafting, and minute-taking skills.
• High level of computer literacy and proficiency in Microsoft Office applications.
• Strong organizational and time-management abilities.
• Excellent interpersonal and communication skills.
• Ability to work independently with a high degree of professionalism and confidentiality.
• Strong attention to detail and accuracy.
• Ability to coordinate multiple stakeholders and priorities effectively.

Ready to take your career to new heights?

We're InTalent Asia, your go-to recruitment partner in Sri Lanka, and we've got an exciting opportunity for you!

Our client is looking for a skilled individual to fill the role of Administrative Secretary.

Apply now and see how you can be the perfect fit for this exclusive position!

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