WE ARE HIRING: Confidential Secretary

Location: Pelawatta, Sri Lanka
Employment Type: Full-Time
Work Arrangement: Onsite
Industry: Real Estate & Property Development

About the Role

Our client is seeking a highly professional, proactive, and dependable Confidential Secretary to provide comprehensive executive and administrative support to the Chairman.

This role requires an individual who can work independently, exercise sound judgment, manage sensitive information with discretion, and effectively coordinate a wide range of responsibilities on behalf of senior leadership. The ideal candidate should be mature, resourceful, highly organized, and capable of anticipating requirements while ensuring important matters are followed through to completion.

Key Responsibilities

• Provide comprehensive secretarial and administrative support to the Chairman.
• Manage and coordinate appointments, meetings, schedules, and correspondence.
• Handle confidential and sensitive information with the highest level of professionalism and discretion.
• Follow up on delegated tasks and ensure timely completion of assignments.
• Coordinate with internal and external stakeholders on behalf of the Chairman.
• Prepare reports, presentations, meeting notes, correspondence, and other documentation as required.
• Prioritize and manage multiple responsibilities efficiently while maintaining high standards of accuracy.
• Monitor ongoing matters and proactively provide updates and reminders where necessary.
• Assist in handling operational, administrative, and business-related requirements assigned by the Chairman.
• Respond effectively to unexpected situations and resolve issues in a timely and professional manner.
• Support travel arrangements, event coordination, and other executive requirements when needed.
• Maintain proper records, documentation, and filing systems.

Requirements

• Previous experience supporting a Chairman, Director, CEO, or other senior executive is highly preferred.
• Strong ability to work independently with minimal supervision.
• Excellent organizational and time-management skills.
• Strong follow-through and ownership of assigned responsibilities.
• Outstanding verbal and written communication skills.
• High level of professionalism, integrity, and confidentiality.
• Ability to remain calm and effective in fast-paced or high-pressure environments.
• Strong interpersonal and stakeholder management skills.
• Proactive mindset with the ability to anticipate requirements and take initiative.
• Ability to manage multiple priorities and meet deadlines consistently.
• Flexibility regarding working hours when required.
• Willingness to be contactable outside regular office hours, including weekends, when necessary.
• Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.

Preferred Profile

• Mature, motivated, energetic, and proactive individual.
• Experience within the real estate, property development, housing, hospitality, or hotel sectors will be an added advantage.
• Strong understanding of executive support responsibilities and business coordination requirements.
• Ability to handle confidential business matters with discretion and professionalism.

Ready to take your career to new heights?

We're InTalent Asia, your go-to recruitment partner in Sri Lanka, and we've got an exciting opportunity for you!

Our client is looking for a skilled individual to fill the role of Confidential Secretary.

Apply now and see how you can be the perfect fit for this exclusive position!

#InTalentAsia #CareerOpportunity #JobVacancy #ConfidentialSecretary #ExecutiveSecretary #PersonalAssistant #ExecutiveSupport #Administration #RealEstateIndustry #PropertyDevelopment #OfficeManagement #StakeholderManagement #LeadershipSupport #CareerGrowth #ElevateYourCareer