WE ARE HIRING: Senior Executive – Shipping & Logistics

Location: Colombo, Sri Lanka
Employment Type: Full-Time
Work Arrangement: Onsite
Industry: Apparel Manufacturing & Supply Chain

About the Role

Our client is seeking a proactive and detail-oriented Senior Executive – Shipping & Logistics to manage and coordinate end-to-end shipping and logistics operations for both import and export movements across sea and air freight.

The role is responsible for ensuring timely, cost-effective, and compliant logistics execution while working closely with procurement, production, plant operations, freight forwarders, courier providers, customs agents, and transport partners. The successful candidate will play a vital role in supporting uninterrupted supply chain operations and ensuring on-time delivery of goods.

Key Responsibilities

Shipping & Logistics Operations

• Oversee and coordinate end-to-end logistics activities related to sea and air freight shipments, including imports and exports.
• Monitor shipment schedules and proactively manage shipment exceptions and delays.
• Ensure uninterrupted supply chain operations through effective logistics planning and coordination.
• Maintain shipment visibility and provide timely status updates to stakeholders.

Stakeholder & Vendor Management

• Act as the key liaison between procurement, sourcing, plant operations, and production teams.
• Coordinate logistics activities to align with production schedules and inventory requirements.
• Develop and maintain strong relationships with freight forwarders, logistics providers, and customs clearance agents.
• Evaluate logistics partners based on service quality, reliability, performance, and cost-effectiveness.

Freight & Customs Coordination

• Manage bookings, cargo movements, container allocations, and freight arrangements.
• Ensure compliance with Incoterms, freight terms, customs requirements, and international trade regulations.
• Coordinate customs clearance processes and documentation with external agents.
• Support local and regional transportation activities through third-party logistics providers.

Courier & Documentation Management

• Analyze courier rates and service offerings to obtain cost-effective shipping solutions.
• Manage courier documentation, including invoices, airway bills, packing lists, and regulatory documentation.
• Ensure complete and accurate documentation for all shipments and courier transactions.

Invoice Verification & Cost Control

• Manage end-to-end invoice verification and processing for freight forwarding, customs clearance, courier services, and transportation providers.
• Validate charges against agreed rates, contracts, shipment records, and supporting documents.
• Support logistics cost management and identify opportunities for operational savings.

Reporting & Analytics

• Design, maintain, and update logistics performance dashboards.
• Monitor and report on key logistics KPIs, including:
  • Shipment timelines
  • Freight costs
  • Customs clearance status
  • Vendor performance
• Generate management reports and provide actionable insights to support decision-making.
• Utilize reporting tools such as Excel, Power BI, or similar platforms to present logistics performance trends.

Requirements

• Bachelor's Degree in Logistics Management, Supply Chain Management, or a related discipline.

• Minimum 3–5 years of hands-on experience in shipping and logistics operations.

• Experience within the apparel sector will be a strong advantage.

• Proven experience handling import and export logistics operations.

• Strong freight negotiation and vendor management capabilities.

• Sound knowledge of:

  • Incoterms
  • HS Codes
  • Customs procedures
  • International trade compliance
  • Clearance documentation

• Good understanding of local customs regulations and customs clearance processes.

• Strong analytical and cost-management skills.

• Proficiency in Microsoft Excel, including Pivot Tables, VLOOKUPs, and reporting tools.

• Experience with Power BI, Tableau, or similar business intelligence platforms will be an added advantage.

• Excellent communication, coordination, and stakeholder management skills.

• Strong attention to detail and ability to manage multiple priorities simultaneously.

Key Performance Indicators

• On-Time Shipment Delivery Rate
• Customs Clearance Lead Time
• Invoice Accuracy & Processing Efficiency
• Logistics Cost Optimization
• Dashboard & Report Submission Timeliness
• Vendor Performance Management
• Internal & External Stakeholder Satisfaction

Ready to take your career to new heights?

We're InTalent Asia, your go-to recruitment partner in Sri Lanka, and we've got an exciting opportunity for you!

Our client is looking for a skilled individual to fill the role of Senior Executive – Shipping & Logistics.

Apply now and see how you can be the perfect fit for this exclusive position!

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