WE ARE HIRING: Supplier Management & QHSSE Coordinator

Location: Sri Lanka
Employment Type: Full-Time
Work Arrangement: Office-Based
Industry: Shipping, Logistics & Supply Chain

About the Role

Our client is seeking a detail-oriented and proactive Supplier Management & QHSSE Coordinator to support supplier management, compliance, quality systems, and QHSSE (Quality, Health, Safety, Security & Environment) functions.

The successful candidate will be responsible for supplier onboarding, due diligence, contract administration, audit coordination, compliance monitoring, document control, reporting, and maintaining accurate supplier and QHSSE records. This role is ideal for a highly organized professional who thrives in a structured environment and enjoys working with compliance processes, documentation, and stakeholder coordination.

Key Responsibilities

Supplier Management & Compliance

• Support supplier onboarding, registration, due diligence, and approval processes.
• Coordinate supplier vetting and documentation reviews in line with company standards and procedures.
• Maintain supplier databases, certifications, records, and compliance documentation.
• Support supplier compliance monitoring activities and follow up on outstanding actions.
• Assist in supplier evaluations, risk assessments, and quality reviews.
• Coordinate supplier contract renewals and updates.

Audit & Quality Management

• Support internal, external, and supplier audit preparation activities.
• Maintain audit records, evidence logs, and action trackers.
• Follow up on audit findings and ensure corrective actions are implemented and closed within agreed timelines.
• Support quality improvement and compliance initiatives.

QHSSE Administration

• Assist with the administration and maintenance of QHSSE systems, records, and documentation.
• Support incident reporting processes and corrective action tracking.
• Coordinate QHSSE-related communications, awareness programmes, and reporting activities.
• Maintain document control registers and ensure proper version control procedures are followed.

Risk Management & Due Diligence

• Assist with supplier risk assessments, quality assessments, and due diligence activities.
• Complete customer vetting, KYC, and compliance questionnaires.
• Collect supporting information and documentation required for due diligence reviews.
• Escalate compliance concerns and identified risks to relevant stakeholders.

Reporting & Data Analysis

• Collect, validate, compile, and analyze KPI data related to Supplier Management and QHSSE activities.
• Prepare reports, summaries, and management information dashboards.
• Monitor trends, highlight gaps, and support performance improvement initiatives.
• Ensure reporting deadlines are achieved and information remains accurate.

Systems & Documentation Management

• Maintain SharePoint sites, document libraries, registers, and associated records.
• Update system records and ensure accurate storage of documentation.
• Support continuous improvement of documentation and information management processes.
• Assist with maintaining supplier portals and digital compliance systems.

Requirements

• Qualification in Quality Assurance, QHSSE, Supply Chain, Business Administration, Compliance, Risk Management, or a related discipline.
• Experience in Supplier Management, Quality Assurance, QHSSE, Compliance, Risk Assessment, KYC, Due Diligence, or a related field will be an advantage.
• Knowledge of supplier onboarding, vendor management, compliance monitoring, and audit processes.
• Familiarity with KYC, due diligence, and supplier vetting procedures will be highly advantageous.
• Strong attention to detail and documentation accuracy.
• Excellent written and spoken English communication skills.
• Proficiency in Microsoft 365 applications including Excel, Outlook, Teams, and SharePoint.
• Strong analytical, reporting, and organizational skills.
• Ability to handle confidential information with professionalism and integrity.
• Strong follow-up, coordination, and stakeholder management skills.
• Ability to learn new systems and technologies quickly.
• Experience working with AI tools and digital productivity platforms will be an added advantage.

Key Attributes

• High sense of ownership and accountability.
• Strong planning and organizational skills.
• Excellent communication and relationship-building abilities.
• Strong ethics, integrity, and confidentiality.
• Problem-solving mindset with attention to detail.
• Ability to work independently while collaborating across departments.
• Continuous learning and improvement mindset.

Ready to take your career to new heights?

We're InTalent Asia, your go-to recruitment partner in Sri Lanka, and we've got an exciting opportunity for you!

Our client is looking for a skilled individual to fill the role of Supplier Management & QHSSE Coordinator.

Apply now and see how you can be the perfect fit for this exclusive position!

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