Post Fixture (Tankers)

Responsibilities

• Maintain list of vessels on time-charter with commercial details of fixture.
• Ensure Freight is billed ahead of voyage completions, and hire billed in advance prior to delivery / next hire period.
• Calculate delivery and redelivery bunkers.
• Obtain flat rates for spot voyages from world scale, calculate freight rates in accordance to recap and issue invoices to Charterers.
• Follow up on vessel schedules, check payment due dates and ensure hire / freight payments are received on completion of voyages.
• Daily report to Management on all overdue Hire / Freight invoices.
• Maintain Freight & Hire module with accuracy on billed and receivables. Match funds received by Treasury against invoices issued in Freight & Hire module.
• Analyse and correct laytime calculations submitted by Operators, collate cargo documents for each port and issue invoice to Charterers. Check that demurrage notifications are timely sent by Operators.
• Do voyage reviews and follow up with Operators to ensure all claims are submitted ahead of time bar.
• Verify deviation statements, heating logs etc submitted by Operators and ensure billing is a reflection of the terms agreed for the fixture.
• Review Charterers counters, reject and/or negotiate settlements in accordance to charter-party.
• Process brokerage commission invoices.
• Prepare payment instructions to Treasury for all bareboat ships.

Experience

• Diploma or Degree in Business, Accounts or Maritime Studies preferred
• Strong knowledge of charter-party and/or previous working experience in a similar position would be an added advantage
• Strong communication, analytical and problem-solving skills
• Good interpersonal skills and ability to work well under tight deadlines
• Proficient in Microsoft Excel would be an added advantage