Purchaser (Maritime)

We are looking for an experienced & proactive Purchasing Executive for one of our shipping clients. Reporting to the Purchasing Manager, he/she will play a vital role in managing the company's procurement activities and ensuring the timely acquisition of goods and services necessary for the smooth operation of the company's vessels.

He/she will be responsible for coordinating with suppliers, processing purchase orders, handling invoicing, and ensuring payments are made in accordance with established terms.

The ideal candidate would have a minimum 3 years of relevant experience as a Purchaser with a Ship Owner or Ship Manager.

Key Responsibilities:

Procurement Management:

• Work with technical superintendents to carry out the day-to-day work purchasing requirements of the assigned vessels.
• Identify suppliers and source equipment and technical services required for vessel operations.
• Maintain accurate records of purchases, pricing, and inventory levels.
  

Purchase Order Processing:

• Generate purchase orders based on requisitions and requests from internal stakeholders.
• Verify purchase requisitions for accuracy and completeness before processing orders.
• Track order status and expedite deliveries as needed to meet operational requirements.

Invoicing and Payments:

• Receive and review supplier invoices, ensuring accuracy and compliance with contractual terms.
• Process invoices for payment approval, following established procedures and timelines.
• Coordinate with the finance department to ensure timely and accurate payments to suppliers.

Supplier Relationship Management:

• Work with Purchasing manager to build and maintain positive relationships with suppliers, addressing any issues or concerns promptly.
• Communicate effectively with suppliers regarding orders, deliveries, and payment inquiries.
• Monitor supplier performance and quality, taking corrective action as needed to maintain standards.

Compliance and Documentation:

• Ensure compliance with company policies, procedures, and regulatory requirements in all purchasing activities.
• Maintain organized records of procurement transactions, contracts, and vendor agreements.
• Assist with audits and reviews as necessary to demonstrate compliance and accountability.

Qualifications:

• Minimum 3 years of relevant experience as a purchaser with a Ship Owner or Ship Manager.
• Minimum Degree in Supply Chain/Logistics/Purchasing Management or any related disciplines.
• Good negotiation skills with high sense of integrity; and is resourceful and proactive.
• Proven experience in purchasing, procurement, or supply chain management, preferably in the maritime industry.
• Strong attention to detail and organizational skills, with the ability to manage multiple tasks and priorities effectively.
• Good communication and interpersonal skills, with the ability to interact professionally with internal and external stakeholders.
• Proficiency in Microsoft Office applications, particularly Excel, Word, and Outlook.
• Knowledge of procurement software or systems is a plus.
• Ability to work independently with minimal supervision and as part of a team when necessary.

Interested applicants, please send your CV and your contact details to talentagent@innergy-consulting.com. We regret that only shortlisted candidates will be contacted.

Thank you for your understanding!