Executive (Operations), Post Fixtures

We are looking for a Post Fixture Executive for one of our global shipping clients. The incumbent will be responsible for the day-to-day activities of the Post Fixtures activities and reports to the Manager (Operations). The ideal candidate will have at least 2 years relevant hands-on experience in Post Fixtures activities including freight tax calculation, follow-ups on outstanding issues to achieve timely settlement.

Responsibilities:

• Ensure all relevant hire/freight invoices, claims, reimbursements, and additional billings are billed to Charterers timely and/or within the charter period.
• Follow up on unpaid invoices and ensure prompt settlement within targeted time frame.
• Regularly send chasers to Charterers for their agreement/comments for all outstanding claims.
• Management reporting on all outstanding receivables.
• Maintaining the IMOS module with accurate billing records and receivables.
• Process brokerage commission invoices.
• Process payment schedule for bareboat vessels.
• Maintain list of vessels on time/spot charter with commercial details of fixture such as hire costs and hire period.
• Ensure Hire/Freight/Reimbursements are billed to charterers in advance.
• Liaise with Operations, Compliance, Chartering and Treasury Departments for additional information and/or supporting documents in response to Charterers queries for prompt settlement of billed invoices.
• Update payment due dates in IMOS and ensure payments are received.
• Daily report to Management on all overdue Hire invoices.
• Maintain IMOS with accuracy on billed and receivables. Match funds received by Treasury against invoices issued in Freight & Hire module. Ensure invoices and supporting documents are attached in IMOS.
• Review Charterers counters, reject and/or negotiate settlements in accordance with charter-party.
• Prepare payment instructions to Treasury for all bareboat ships.
• To cover for Bulk Post Fixtures as and when required.
• To assist Accounts Department as and when required.

Requirements:

• Diploma or Degree in Business, Accounts or Maritime Studies preferred.
• Strong knowledge of charter-party and/or previous working experience in a similar position would be an added advantage.
• Good communication skills spoken and written English.
• Strong analytical, problem-solving skills.
• Good interpersonal skills and ability to work well under tight deadlines.
• Proficiency in Microsoft Excel would be an added advantage.

We regret that only shortlisted candidates will be notified. Thank you for your understanding!