Operations Executive, Vessel Operator Tanker

OPERATIONS EXECUTIVE (TANKERS)

The function is responsible for fulfilling the Charter Party requirements of the spot voyage and time charter fixtures, maintaining our reputation as a Shipper of Choice and customer satisfaction while keeping voyage related expenses within acceptable levels.

Job Description

• Read all messages pertaining to individual vessels and take action as required
• Monitor vessels movements and update DANAOS Operations Module
• Archive all your vessel E-Mails on a regular basis using Voyage File
• Responsible for executing voyage related activities starting from PreFixture Planning stage to the PostFixture stage involving Claims and Demurrage submission.

SPOT VOYAGES

Pre Fixture:

• - Liaise with Chartering Officer in answering to Charterers Queries
• Send vessels Q88, trading certificates and fill up questionnaires as required by Charterers and send it to them.
• Ask vessel for stowage plan and send it to charterers after getting the same approved from the Operations Superintendent.

Vessel Fixed and Subjects Lifted:

• Get the Fixture Recap from Chartering Officer and study the same along with the C/P and Rider Clauses
• - Forward the Fixture Recap to the vessel
• Liaise with brokers to get the voyage orders and forward the same to Master after going through it and making sure that the same is in line with the Recap.

On Voyage Completion Post Fixture:

• Ensure all Cargo Documents have been received from the Agent and Master
• - Calculate Demurrage and Submit to Post Fixtures as required
• - Reimbursement of Claims from Charterers if any
• - Prepare Voyage Result of vessel and submit to Operations Manager

TIME CHARTER VOYAGES

Pre Time Charter:

• Liaise with Commercial for all pre-fixture queries and provide all Certificates, Questionnaires as required
• - Send C/P to Master
• - Ensure Delivery Notices are served on time
• Obtain necessary LOI(s) when required
• - Negotiate and appoint Agents for husbandry matters
• - Coordinate communication between parties involved in Charter
• - Ensure Time Charter hire is billed promptly
• - Also ensure Bunker ROBs and other items as per C/P are billed

During Time Charter:

Prior Completion of Time Charter:

• - Ensure delivery notices are served in time

OTHER DUTIES:

• - Update TIME-Bar for all your vessels
• Appoint Owners Agent as and when required
• Liaise with Insurance Department as and when a vessel enters War Risk Area keeping them informed if the same in on Owners A/C or Charterers A/C
• - Liaise with Security regarding embarkation and disembarkation of Security Guards
• Arrange Weather Routing as and when required and after confirmation of Operations Superintendent.
• - Appoint Pilot, Local Superintendent, Bunker Surveyor as and when required
• - Obtain LOI(s) from Charterers
• Initiate Freight Billing (To be done after departure from Load Port and as soon as discharge port is known)

Qualifications / Experiences

• Degree holder and above
• 3-5 years relevant working experience in shipping industry
• IT knowledge, e.g. Microsoft Word, Excel, Email
• Good communication skills spoken and written English
• Good negotiation skills and people management skills
• Ability to work under pressure
• An independent and team player
• Willing to learn and has a sense of urgency.