Business Support Executive

We are looking for a proactive and experienced Business Support Executive for one of our global shipping clients. The role will support the Administration, Finance, and Human Resources functions of the business. The ideal candidate would have a minimum of 2-3 years of relevant experience, a passion for learning, and will actively contribute to the day-to-day operations of the department in a start-up environment. This role involves effective communication and coordination with both internal and external stakeholders across a range of tasks.

Responsibilities

• Review all staff expenses/reimbursements and ensure all supporting documents are in place before processing payments.
• Ensure all payments are made timely with the necessary approvals obtained and records are recorded accurately.
• Communicate internally and externally to reconcile discrepancies relating to budgets, payments etc.
• Prepare yearly finance budget submission and analyse variances on a quarterly basis.
• Participate and be the point of contact for our Expense System from pre to post implementation.
• Recommend and assist in the implementation of relevant finance guidelines.
• Communicate new procedures and conduct user training for the Expense System.
• Manage the procurement for the office including pantry supplies, stationery, and equipment.
• Manage the meeting room, restaurant, travel and visa application and transport bookings.
• Upkeep of office premises including facilities management and equipment maintenance.
• Receiving guests, courier documents and serving drinks.
• Assist in ad hoc HR duties including posting of job advertisements, screening of resumes and coordinating interviews and onboarding.

Requirements

• A diploma/degree in Accounting, Finance, Business, or its equivalent.
• 2 to 3 years experience in handling general functions with some knowledge of accounting standards, preferably with a shipping or public accounting firm.
• Proficient with Excel in analysing data and SAP Concur Expense system.
• A good understanding of the shipping industry with experience handling Maritime Sector Incentive Shipping-related Support Services award is preferred but not a must.
• An organised individual with strong interpersonal, communication, problem-solving and follow-up skills.