Executive Assistant to Managing Director

Executive Assistant

Full Time

Newry

Inclusion IQ are delighted to be supporting our clients who are a leading Family run business within the construction industry. They are recognised for delivering excellence across Ireland. With a team of over 130 professionals and an annual turnover exceeding £80 million, they specialise in diverse sectors including Education, Healthcare, Residential, and Commercial. Their commitment to innovation, quality, and strong partnerships drives their success. They are seeking to hire an Executive Assistant to join them as they continue to grow a legacy of exceptional construction and design standards.

The role

As the Executive Assistant you will be a proactive, highly organised, and detail-oriented individual that provides comprehensive support to the Managing Director. This role require a high level of discretion, efficiency, and the ability to manage multiple priorities in a dynamic environment.

Key Responsibilities

Ensure the MD is well-prepared for meetings by organising relevant documents, presentations, and briefings.

Screen and prioritise emails, calls, and correspondence, responding on behalf of the MD when appropriate.

Coordinate and attend meetings where necessary, taking minutes and following up on action items.

Facilitate communication between the MD and other departments, ensuring smooth information flow.

Handle confidential information with integrity and discretion.

Manage expense reports, invoices, and budget-related tasks on behalf of the MD.

Arrange Travel itineraries, including transportation, accommodation, and visa applications.

Organise and coordinate company events, meetings, and offsite engagements as required.

Essential Criteria

Proven experience as a Personal Assistant, Executive Assistant, or in a similar administrative role supporting senior executives.

Experience in managing confidential and sensitive information.

Excellent organisational and time-management skills, with the ability to multitask and prioritise effectively.

Strong written and verbal communication skills.

Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office management tools.

Ability to work independently, with a high degree of professionalism and autonomy.

Flexibility to adapt to the Managing Directors changing schedule and priorities.

Strong problem-solving skills and attention to detail.

Approachable, personable, and capable of building positive relationships with colleagues at all levels.