Virtual Assistant

Highlights

• Competitive compensation and benefits packages
• Continuous professional development and learning opportunities
• Regular engagement activities and events

VIRTUAL ASSISTANT

Work for our global clients and immerse in our rich and diverse company culture where you can thrive, grow and be #DecidedlyDifferent!

ROLE OVERVIEW

We are looking for a Virtual Assistant to be part of our team.

• This role is responsible for supporting the client in managing various administrative tasks and facilitating effective communication. The ideal candidate will have experience in a legal environment, proficiency in technology, and excellent communication skills.

MAIN RESPONSIBILITIES

The Virtual Assistant shall perform duties and responsibilities including but not limited to the following:

Email Management

• Monitor and summarize action items from the executives email, ensuring timely follow-ups.

Calendar Management

• Maintain the executives calendar in MS Outlook and Clio, ensuring punctuality for meetings and deadlines.
• Keep the executive informed of upcoming events and deadlines.

Meeting Coordination

• Confirm meetings with potential clients, opposing counsel, and other parties.
• Schedule meetings and matters with potential clients and third parties via Zoom, Teams, and in-person formats.

Document Preparation

• Prepare Engagement Agreements for new clients using our templates, enabling them to customize information as needed.
• Send copies of letters and filed documents to clients via their Clio email.

Task Management

• Create task assignments in Clio based on meeting notes and follow-up as needed.
• Assist in setting up new billing files in Clio for new clients.

Client Communication

• Conduct follow-ups with clients regarding payments and retainers, collaborating with the accounting team.

Technology Utilization

• Use AI tools, including the latest version of Chat GPT 01 (The new strawberry version), to streamline tasks and enhance productivity.
• Engage in self-learning via YouTube or other resources to improve proficiency in Clio and related software.

• Other duties as may be assigned.

REQUIREMENTS

• At least three (3) years of related experience.
• General knowledge and familiarity with legal case management (CM) tools such as Clio is a plus, but not required.
• Proficiency in MS Outlook for general calendar management is preferred.
• Able and willing to work the night shift.
• Willing to work onsite at 8th Floor, Zeta, Bridgetowne, Quezon City.