Job Openings Finance Officer

About the job Finance Officer

About the client

Our client is a leading global aviation company

Role Objectives:

  • To ensure that the invoices are accounted in ERP in accordance with the approved policies and procedures or as per the directives provided by the Section Head
  • To check the adequacy of the approval, documentation in support of the invoices, narrations and availability of relevant documents attached in ERP prior to its approval in ERP and/ or releasing the payment
  • To ensure that the payments are promptly released in accordance with the agreed credit terms
  • To communicate with the suppliers/ other departments to provide the clarifications/ details requested for
  • To act as the back-up for any other Supervisor during their absence
  • To analyze and provide reports on various cost elements as directed by the Section Head
  • To assist the Section Head in preparing various reports required by senior management
  • Managing the ICH inward/ outward accounting process

Responsibilities

  1. To check & approve the invoices/ JVs entered by subordinates within two working days or based on the urgency/ importance.
  2. Enter invoices/ JVs whenever required and initiate the same for approval.
  3. Compliance to the provisions of Manual of Authority, adequacy of narrations, correctness of account code distributions and availability of relevant attachments in ERP to be ensured prior to approval.
  4. Ensure that the payments are released based on the agreed credit terms.
  5. Ensure that the queries/ E-mails sent by suppliers/ other departments are promptly responded to within two working days
  6. Ensure that advance payments are monitored regularly and unapplied advances are highlighted to the subordinate staff for follow up and squaring off.
  7. Review the relevant accounts and ensure that month-end journal vouchers are passed by the subordinate staff.
  8. Review of the supplier SOA reconciliations and take correct accounting action
  9. Review/ perform the GL account reconciliation every month
  10. Ensure that any matter that deviates from the normal process/ procedures is brought to the attention of the Section Head
  11. Analyze and provide reports on various cost elements as directed by the Section Head
  12. Assist the section head in preparing various MIS
  13. Assist the section head in resolving/ responding to audit queries
  14. Ensure to complete any other tasks given by the Section Head within the agreed timeframe.
  15. Keep the Section Head informed of all material/ important issues
  16. Act as a back-up for any other Supervisor during their absence
  17. Guide, motivate and develop the subordinate staff
  18. Monitor and review the performance of the subordinates and provide feedback to the Section Head
  19. Participate in the annual performance appraisal of the subordinate along with the Section Head
  20. Inform the Section Head about leave plans at least a week in advance and hand over the pending tasks to the back-up staff identified
  21. Other duties and tasks that may be assigned by management.

Requirements

  • Bachelors degree in related discipline in (Finance/Accounting) with 2 years of relevant work experience.
  • OR Two years college Diploma in Finance/Accounting or in an allied field with 4 years of relevant work experience.

Skills & Knowledge

  • Proficiency in English (Reading and Writing)
  • Proficiency in MS office
  • Working knowledge in Oracle ERP

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