Marketing Project Lead

About the Role

We are looking for a Marketing Executive & Project Lead to manage day-to-day client communication and coordinate the delivery of assigned marketing projects from brief through to completion.

This role is suited to someone who is highly organised, commercially aware and comfortable managing multiple stakeholders, timelines and workstreams at once. You will act as the main operational point of contact for assigned clients, translate requirements into clear internal briefs, and ensure projects remain aligned on scope, timing, approvals and commercial expectations.

Key Responsibilities

Client & Project Management

• Act as the main day-to-day contact for assigned clients and maintain clear, professional communication throughout each project.
• Clarify and document client requirements, objectives, deliverables, budgets, timelines and approval processes.
• Prepare clear internal briefs for strategy, creative and external partners.
• Develop project plans covering scope, milestones, responsibilities, dependencies and required approvals.
• Coordinate internal team members and approved external partners across multiple assignments.

Project Coordination & Delivery

• Maintain project schedules, action lists, decision logs, approval records and status updates.
• Arrange meetings, prepare agendas, document key decisions and follow up on outstanding actions.
• Monitor project dependencies, delivery risks and timeline pressures, escalating material issues where required.
• Ensure projects progress through the appropriate internal approval stages before client presentation or production.
• Coordinate project handovers and ensure all relevant files, briefs, quotations, correspondence and approvals are complete.

Commercial & Scope Management

• Coordinate quotation preparation and gather required cost inputs from internal teams and external partners.
• Track quotation value, estimated margin, project costs and approved variations.
• Identify scope changes early and ensure approval is obtained before additional or unplanned work proceeds.
• Maintain awareness of project profitability and flag any risks that may affect commercial performance.
• Support accurate weekly reporting on project status, commercial position, risks and required decisions.

Client Growth & Opportunity Support

• Identify potential follow-on work within existing client relationships.
• Support the preparation of opportunity briefs for new projects or additional services.
• Work with senior team members to ensure emerging opportunities are properly documented and progressed.

Team & Partner Coordination

• Coordinate internal marketing, research, creative and project resources across assigned work.
• Manage approved external specialists, vendors and production partners against agreed scope, timelines and deliverables.
• Support clear communication between all project stakeholders to reduce delays, rework and missed commitments.

Requirements

• Diploma or degree in Marketing, Business, Communications, Project Management or a related discipline, or equivalent practical experience.
• Approximately 3–5 years of experience in client servicing, account management, marketing execution or project management.
• Experience coordinating multi-channel marketing, branding, events, POSM, packaging, digital, fulfilment or related project-based work.
• Demonstrated ability to manage client expectations, multiple timelines, budgets, approvals and external partners.
• Working knowledge of quotations, cost tracking, margins, scope control and project-risk management.
• Strong written and spoken English, with confidence leading client and internal project meetings.
• Proficiency in project-tracking tools, Microsoft PowerPoint or Google Slides, and Microsoft Excel or Google Sheets.
• Experience working with consumer-facing brands, retail environments or fast-moving project teams would be advantageous.

Key Skills

• Strong ownership and follow-through.
• Client communication and expectation management.
• Project planning, prioritisation and coordination.
• Commercial awareness and attention to scope and margin.
• Early identification and escalation of project risks.
• Clear briefing, documentation and status reporting.
• Calm problem-solving under time pressure.
• Ability to manage multiple projects and competing deadlines.
• Comfortable working in a growing team where processes continue to evolve.