Accounts Clerk

Company Overview:
Our client is a leading toy distribution company based in Kempton Park, South Africa, and the official distributor of LEGO products throughout Sub-Saharan Africa. With a strong focus on excellence and customer service, they are seeking an Accounts Clerk to join their growing team. This position plays a key role in the day-to-day financial operations, ensuring that invoicing, payment processing, and financial records are managed efficiently.

Position Overview:
The Accounts Clerk will be responsible for managing the invoicing process, ensuring the accurate intake of stakeholder data into the company's accounting software, and following up on outstanding payments from customers. The ideal candidate will have strong attention to detail, a proactive approach to managing accounts receivable, and the ability to work collaboratively with other teams to ensure smooth financial operations.

Key Responsibilities:

• Invoicing: Generate and issue accurate invoices to customers in a timely manner based on sales orders and agreements.
• Accounting Software Intake: Ensure all customer and transaction data is accurately entered into the accounting software for seamless record-keeping and reporting.
• Payment Follow-Up: Proactively follow up with customers on outstanding payments, ensuring timely collections and maintaining positive customer relationships.
• Record Maintenance: Maintain accurate and up-to-date financial records, ensuring that all payments and receipts are properly documented and reconciled.
• Customer Queries: Address any customer inquiries related to invoices, payments, or account statements, providing excellent customer service.
• Reporting: Assist with preparing regular reports on accounts receivable, aging reports, and payment statuses for the management team.
• Collaboration: Work closely with the finance team and sales team to ensure that invoicing and payment processing align with business needs and financial goals.
• Compliance: Ensure all invoicing and payment processes comply with company policies and relevant legal and regulatory requirements.

Skills & Qualifications:

• Education: Preffered, A relevant qualification in Accounting, Finance, or a related field (e.g., a diploma or degree).
• Experience: Minimum of 2 years' experience in an accounts or finance-related role, with a focus on invoicing, payments, and accounts receivable.
• Accounting Software Proficiency: Experience with accounting software (e.g., Pastel, Huge Accounting, QuickBooks, or similar) is essential.
• Attention to Detail: High level of accuracy and attention to detail when processing invoices and tracking payments.
• Communication: Strong verbal and written communication skills, with the ability to follow up with customers professionally and clearly.
• Organizational Skills: Ability to manage multiple tasks efficiently and meet deadlines.
• Problem-Solving: Strong problem-solving skills to address discrepancies or issues in invoicing and payment processes.
• Proactive: A self-starter who can take ownership of tasks and work independently with minimal supervision.
• Location: Ideally based on the East Rand of Johannesburg or willing to commute to Kempton Park.

Preferred Qualifications:

• Experience with large-scale retail or distribution companies.
• Knowledge of the South African tax system (e.g., VAT).
• Experience in a customer-facing role within a finance or accounts department.

Benefits:

• Competitive salary based on experience.
• Opportunity to work with a globally recognized brand in the toy industry.
• Professional development and potential for growth within the finance department.
• Collaborative and supportive team environment.