Personal Secretary

The position provides secretarial, reception and administrative support for the department

Responsibilities

• Manage the Chairpersons calendar, scheduling meetings, appointments, and events.
• Act as the primary point of contact for the Chairperson, handling correspondence, phone calls, and emails
• Facilitate communication between the Chairperson and board members, staff, partners, and external stakeholders.
• Ensure the Chairperson is well-prepared for meetings with relevant materials and information.
• Follow up on action items from meetings and ensure timely completion.
• Maintain accurate and organized records of all foundation activities, meetings, and correspondence.
• Manage and update contact lists, databases, and filing systems.
• Ensure compliance with legal and regulatory documentation and record-keeping requirements.
• Liaise with Foundation Project Officers and Corporate Communication Team to understand and follow up on ongoing projects, ensuring the Chairperson is kept informed of progress and any issues that arise.
• Keep track of and maintain the filing and data retrieval system.
• All other ad-hoc tasks as assigned by the Chairperson.

Qualifications

• Education: Bachelors degree in Business Administration, Communications, Nonprofit Management, or a related field.
• Education: Bachelors degree in Business Administration, Communications, Nonprofit Management, or a related field.
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Ability to handle sensitive information with discretion and maintain confidentiality.
• Strong interpersonal skills and the ability to work effectively with diverse groups of people.
• Ability to multitask and prioritize workload in a fast-paced environment.
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Ability to handle sensitive information with discretion and maintain confidentiality.
• Strong interpersonal skills and the ability to work effectively with diverse groups of people.
• Ability to multitask and prioritize workload in a fast-paced environment.

Remuneration

MYR 5,000 - MYR 6,500

Consultant in charge

May Chong | May.Chong@hunters-in.com | 012-280 1717
Andrea Low | andrea.low@hunters-in.com | 012-201 3693