Job Openings
Head of Administration, Operations And Human Resource
About the job Head of Administration, Operations And Human Resource
Administration
- Oversees the admin team.
- Planning and coordinating administrative procedures and systems and devising ways to streamline processes.
- Organize and supervise other office activities (recycling, renovations, event planning etc.)
- Experience in comprehensive administration support such as office management, staff welfare, event organization, procurement, travel management, fixed and asset management, SOP/policy etc.
- Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints.
- To work with Admin Team to ensure the office process flow and functions are organised.
- Perform any other duties and responsibilities as specified when required by the management/Director.
HR Operations Management
- Overseeing the full employee lifecycle, from recruitment and onboarding to performance management and learning and development.
- Partnering with managers to provide guidance on employee relations, conflict resolution and other HR-related matters.
- Maintaining compliance with all relevant employment laws and regulations.
- To liaise with government statutory bodies for legal and administration requirements.
- To support in the handling of disciplinary issues, complaints, grievance in accordance to Company policies and rules.
- To provide Human Resources advice to the Director so the company can make sound decisions.
- Perform any other duties and responsibilities as specified when required by the management/Director.
Information Technology (IT)
- Develop and execute a comprehensive IT strategy, aligning it with the companys overall objectives and goals.
- Manage IT team and admin team in fostering a culture of continuous improvement in the office need along with identifying technology needs and providing innovative solutions to enhance operational efficiency.
- Manage the IT budget, ensuring cost-effective use of resources.
- Lead the company to modernize IT infrastructure, implement new systems, and improve existing ones along with IT team.
- Perform any other duties and responsibilities as specified when required by the management/Director.
Company Secretary
- To ensure requirements by Directors are communicated to external Company Secretary.
- Monitoring and complying with statutory and regulatory deadlines as per Company Secretary advise.
- To follow up and compile the necessary documentation for Directors and Shareholders review and signatory.
- Perform any other duties and responsibilities as specified when required by the management/Director.
Finance
- To oversee Finance Team along with Finance Manager.
- To assist the Director to review cashflow and budget along with making sure payments are executed on time avoiding penalty.
- Seeking Directors approval of all relevant payments and payroll.
- To gather relevant information for the Director in support of decision making.
- To connect with Bankers and lead any bank application related to the company.
- To support project team with relevant project applications related to finance and project.
- Perform any other duties and responsibilities as specified when required by the management/Director.
Others
- To work with Director and Project Team in leading and supporting The Construction Industry Development Board (CIDB) for the company and to ensure all certification, qualification and requirements are met.
- To work with Director and Project Team in leading and supporting Ministry of Finance (MOF) of the company and to ensure all certification, qualification and requirements are met.
- Perform any other duties and responsibilities as specified when required by the
- management/Director.
Job Requirements
- Previous experience as a Personal Assistant, Office Manager, or similar role is required with experience overseeing Office Operations, HR & Admin, Finance & Co-Sec etc.
- Strong organizational and multitasking skills.
- Detailed and meticulous in completing tasks.
- Excellent communication and interpersonal abilities.
- Discretion and confidentiality in handling office matters.
- Ability to work independently and take initiative.
- Flexible and able to take on novel or ad-hoc tasks
- Valid drivers license and reliable transportation (must have own car).
- Ability to converse in English, BM & Mandarin.
Remuneration
- Up to MYR 15,000
Consultant in Charge
- Rodney Chong | rodney.chong@hunters-in.com | 016 838 2188
Package Details
- Travel Allowance RM 250 Per Month
- Hospitalization Insurance
- AL: < 5years - 15 days, >5 years - 19 days
- Medical Claim: Maximum RM3,000 per year
- Free Parking
- HP Claim: Capped at RM150 per month