Job Openings Head of Administration, Operations And Human Resource

About the job Head of Administration, Operations And Human Resource

Administration

  • Oversees the admin team.
  • Planning and coordinating administrative procedures and systems and devising ways to streamline processes.
  • Organize and supervise other office activities (recycling, renovations, event planning etc.)
  • Experience in comprehensive administration support such as office management, staff welfare, event organization, procurement, travel management, fixed and asset management, SOP/policy etc.
  • Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints.
  • To work with Admin Team to ensure the office process flow and functions are organised.
  • Perform any other duties and responsibilities as specified when required by the management/Director.

HR Operations Management

  • Overseeing the full employee lifecycle, from recruitment and onboarding to performance management and learning and development.
  • Partnering with managers to provide guidance on employee relations, conflict resolution and other HR-related matters.
  • Maintaining compliance with all relevant employment laws and regulations.
  • To liaise with government statutory bodies for legal and administration requirements.
  • To support in the handling of disciplinary issues, complaints, grievance in accordance to Company policies and rules.
  • To provide Human Resources advice to the Director so the company can make sound decisions.
  • Perform any other duties and responsibilities as specified when required by the management/Director.

Information Technology (IT)

  • Develop and execute a comprehensive IT strategy, aligning it with the companys overall objectives and goals.
  • Manage IT team and admin team in fostering a culture of continuous improvement in the office need along with identifying technology needs and providing innovative solutions to enhance operational efficiency.
  • Manage the IT budget, ensuring cost-effective use of resources.
  • Lead the company to modernize IT infrastructure, implement new systems, and improve existing ones along with IT team.
  • Perform any other duties and responsibilities as specified when required by the management/Director.

Company Secretary

  • To ensure requirements by Directors are communicated to external Company Secretary.
  • Monitoring and complying with statutory and regulatory deadlines as per Company Secretary advise.
  • To follow up and compile the necessary documentation for Directors and Shareholders review and signatory.
  • Perform any other duties and responsibilities as specified when required by the management/Director.

Finance

  • To oversee Finance Team along with Finance Manager.
  • To assist the Director to review cashflow and budget along with making sure payments are executed on time avoiding penalty.
  • Seeking Directors approval of all relevant payments and payroll.
  • To gather relevant information for the Director in support of decision making.
  • To connect with Bankers and lead any bank application related to the company.
  • To support project team with relevant project applications related to finance and project.
  • Perform any other duties and responsibilities as specified when required by the management/Director.

Others

  • To work with Director and Project Team in leading and supporting The Construction Industry Development Board (CIDB) for the company and to ensure all certification, qualification and requirements are met.
  • To work with Director and Project Team in leading and supporting Ministry of Finance (MOF) of the company and to ensure all certification, qualification and requirements are met.
  • Perform any other duties and responsibilities as specified when required by the
  • management/Director.

Job Requirements

  • Previous experience as a Personal Assistant, Office Manager, or similar role is required with experience overseeing Office Operations, HR & Admin, Finance & Co-Sec etc.
  • Strong organizational and multitasking skills.
  • Detailed and meticulous in completing tasks.
  • Excellent communication and interpersonal abilities.
  • Discretion and confidentiality in handling office matters.
  • Ability to work independently and take initiative.
  • Flexible and able to take on novel or ad-hoc tasks
  • Valid drivers license and reliable transportation (must have own car).
  • Ability to converse in English, BM & Mandarin. 

Remuneration

  • Up to MYR 15,000

Consultant in Charge

  • Rodney Chong | rodney.chong@hunters-in.com | 016 838 2188


Package Details

  • Travel Allowance RM 250 Per Month
  • Hospitalization Insurance
  • AL: < 5years - 15 days, >5 years - 19 days
  • Medical Claim: Maximum RM3,000 per year
  • Free Parking
  • HP Claim: Capped at RM150 per month