Personal Assistant (PA for General Manager)

Personal Assistant (PA) 
Full Time

Responsibilities 

• This role is based in Singapore reporting to the General Manager
• Acting as the point of contact between the General Manager and customers
• Screening and directing phone calls and distribute correspondence
• Handling requests and queries appropriately
• Travelling together with the General Manager on overseas trips including but not limited to China.
• Manage Zoom Meetings and Zoom Appointments involving or as directed by GM
• Manage diary and schedule meetings and appointments
• Screen and direct phone calls. Distribute correspondence
• Take dictation and minutes for meeting
• Arrange for lawyer to notarise documents
• Arrange courier service for documents
• Submission of claims and expenses to Finance
• Update of GM leave record to HR
• Coordinate with Malaysia and China colleagues via email and WeChat with work matters
• Monitor and ensure translation of documents has been completed
• Liaison for international leaders (Zoom live session/translation matters etc)
• Act as the point of contact between the Manager and internal/external clients. Handle requests and queries appropriately
• Plan and coordinate all travel arrangements (Flights, Hotels, Transportation, Visa etc)
• Assist in the production of reports, presentations and briefs and prepare power points
• Arrange Zoom meetings/webinars with staff and partners worldwide
• Arrange Zoom webinar production for virtual events
• Support, planning and running of events
• Support UPW translation for Chinese clients via Zoom
• Replenish office supplies
• Ensure office and equipment are maintained
• Handle petty cash record
• Any other assigned duties as required

Requirements

• Fluent in English and Chinese
• Proven work experience as a personal assistant and tech savvy 
• Knowledge of office management systems and procedures
• MS Office & Apple keynote
• Outstanding organisational and time management skills
• Highly proficient with apple computers, apple mobile phones, and internet
• Ability to multitask and prioritize daily workload
• Excellent verbal and written communications skills
• Discretion and confidentiality

Remuneration:
Up to SGD 3,500

Working Hours:
Mon - Fri | 9 am - 6 pm

Location:
Vertex Tower, Singapore 

Consultant In Charge:

Rodney Chong | rodney.chong@hunters-in.com | 016 838 2188

Kah Wai | 012 233 3162 | kahwai.neoh@hunters-in.com