Head of Terminal Maintenance & Administration

Designation: Head of Terminal Maintenance & Administration (N-1)
Location: East-Wharf, Karachi (On-Site)
Employment Type: Permanent (Full-Time)

COMPANY OVERVIEW:
The company is a leading terminal operator managing port berths under a long-term concession with the Karachi Port Trust (KPT). It plays a critical role in facilitating Pakistans maritime trade by delivering efficient, reliable, and technology-driven terminal operations. With a strong focus on trade facilitation.

JOB PURPOSE:
This position is responsible for providing strategic leadership and overseeing the Terminal Maintenance & Administration functions, ensuring operational excellence, compliance, and sustainability across all facilities. This role drives the integration of civil, electrical, and mechanical engineering practices with administrative operations, manages large-scale projects, and aligns departmental goals with organizational objectives.

KEY RESPONSIBILITIES:

Strategic Oversight:

• Develop and execute long-term strategies for terminal maintenance, facility upgrades, and administrative operations.
• Lead sustainability initiatives (e.g., energy efficiency, green building certifications) to align with organizational goals.

Facilities Management:

• Oversee maintenance of terminal buildings, HVAC systems, electrical LT supply, civil infrastructure, and yard operations.
• Ensure preventive and corrective maintenance programs are implemented effectively.

Predictive Maintenance:

• Foster the adoption of predictive maintenance technologies (e.g., IoT sensors, AI-driven analytics) to enhance equipment reliability and reduce downtime.
• Collaborate with technology providers to implement advanced monitoring systems for critical assets.

Project Management:

• Infrastructure upgrades, technology implementations, and green initiatives.
• Manage budgets, timelines, and resources for capital and operational projects.

Contract & Compliance:

• Approve high-value contracts and service level agreements (SLAs) for maintenance, procurement, and vendor services.
• Ensure compliance with safety, environmental, and local regulatory standards.

Procurement & Budgeting:

• Oversee annual budgets for maintenance and administrative functions, ensuring cost optimization.
• Collaborate with the Procurement Department for strategic sourcing and supplier negotiations.

Stakeholder Engagement:

• Represent the department in executive meetings, presenting performance metrics, project updates, and strategic plans.
• Liaise with regulatory authorities, contractors, and technology providers to ensure alignment with industry standards.

People Management Responsibilities:

• Lead and mentor senior managers (Terminal Maintenance, Administration) to achieve departmental KPIs.
• Foster a culture of continuous improvement across teams.
• Drive talent development programs to build team capabilities within the department.
• Ensure effective administration and discipline for self and team, including adherence to break schedules, attendance, overtime, leave policies, and dress code standards etc. where applicable.
• Monitor and manage the achievement of individual and team Performance, ensuring accountability and consistent performance where applicable.
• Ensure Quality, Occupational Health, Safety & Environmental Compliance.
• Promote & maintain a culture of self and team motivation, engagement, and happiness.

REQUIREMENTS:

Educational and Technical Qualifications:

• Qualification, Bachelors in Management.

• Engineering Qualification will be considered as an additional qualification.

Years of Experience:

• Minimum 15+ years in facilities/maintenance management, with 10+ years in senior leadership roles.

Nature of Experience:

• Proven track record in managing large-scale terminal or industrial facilities.
• Expertise in Administration management, contract negotiations, and budget oversight.