Senior Admin officer

Department: Government Relation

Position: Senior Admin officer

Location : Karachi

Qualification

• Bachelors degree in business administration, Management, or a related field.
• Relevant administrative or office management certifications will be an advantage.

Experience

• Minimum 5 years of relevant experience in administration, office management, or executive support roles.
• Demonstrated experience supporting senior management and handling office operations in a corporate or project-based environment.

Requirements

• Strong organizational, multitasking, and time-management skills.
• Excellent written and verbal communication skills in English and local languages.
• Proficiency in MS Office and ERP systems (SAP preferred).
• Strong interpersonal and coordination skills to manage internal and external stakeholders.
• Knowledge of office administration, facilities coordination, vendor management, and logistics.
• Ability to handle confidential information with professionalism and discretion.
• Problem-solving mindset with a focus on process improvement and operational efficiency.
• Leadership capability to supervise and mentor junior administrative staff.

Responsibilities

• Provide high-level administrative and executive support to senior management, including calendar management, meeting coordination, and travel arrangements.
• Oversee daily office operations, including office supplies management, vendor coordination, and maintenance of office equipment and facilities.
• Plan and coordinate internal and external meetings, events, and employee engagement activities, managing logistics, vendors, and communication.
• Act as a liaison between management, internal departments, and external stakeholders to ensure smooth communication and coordination.
• Draft, proofread, and manage business correspondence, reports, contracts, and official documents, maintaining organized digital and physical filing systems.
• Coordinate meeting logistics, including room bookings, catering, audio-visual requirements, and meeting setup.
• Identify administrative process gaps and implement improvements to enhance efficiency, productivity, and cost control.
• Maintain accurate, confidential, and secure office records and administrative data.
• Supervise, mentor, and support junior administrative staff, providing guidance, training, and performance feedback.
• Monitor and manage administrative budgets and expenses to ensure cost-effective operations.
• Manage logistics and transportation arrangements for employees, visitors, and business activities as required.
• Coordinate with building management, service providers, and facilities teams to ensure a safe, functional, and well-maintained workplace.
• Handle ERP/SAP-related activities, including invoicing, purchase requisitions, purchase orders, service entries, goods receipt processing, vendor coordination, and expense reconciliation.